Executive Secretary

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• Managing Communications: Secretaries serve as the primary point of contact for internal and external communications. They handle phone calls, emails, and correspondence, ensuring timely responses and appropriate routing of information. 2
• Scheduling and Coordination: They manage calendars for executives and teams, scheduling meetings, coordinating appointments, and ensuring that all necessary arrangements are made, including booking conference rooms and preparing agendas. 2
• Record Keeping: Secretaries maintain both physical and digital filing systems, ensuring that documents are organized and easily retrievable. This includes managing databases and ensuring compliance with record retention policies. 2
• Document Preparation: They are responsible for drafting and formatting documents, reports, and presentations. This may involve proofreading and compiling data for various communications. 2
• Office Management: Secretaries track office supplies, manage inventory, and order supplies as needed to keep the office running smoothly. They may also assist with vendor relationships. 2
• Customer Service: Acting as the first point of contact, secretaries greet visitors and clients, addressing inquiries and directing them to the appropriate personnel.

Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month