Executive Secretary

We are looking for a highly organized and proactive Executive Secretary to join our company . The ideal candidate will provide top-level administrative support, manage daily operations, and ensure smooth communication across the organization while maintaining the highest level of confidentiality.

Key Responsibilities

• Manage and coordinate the Chairman’s calendar, appointments, and meetings.
• Prepare meeting agendas, minutes, presentations, and required documents.
• Handle and prioritize incoming calls, emails, and correspondence.
• Follow up on tasks and decisions assigned by the Chairman with internal departments.
• Draft and prepare reports, letters, and official documents professionally.
• Arrange travel plans, itineraries, and reservations.
• Maintain organized physical and digital filing systems.
• Ensure strict confidentiality of sensitive information.
• Coordinate effectively with internal teams and external stakeholders.
• Perform any additional tasks assigned by the Chairman.

Qualifications & Requirements

• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3–5 years of experience as an Executive Secretary or Office Manager.
• Experience in a construction company or engineering consultancy is required.
• Excellent command of Arabic and English (written and spoken).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, communication, and time management skills.
• Ability to work under pressure and manage multiple priorities.
• High level of professionalism, discretion, and confidentiality