Executive Secretary

Job Summary

One of our clients are looking for an Executive Secretary provides high-level administrative support to senior executives by managing schedules, handling communications, organizing documents, and ensuring the smooth day-to-day operation of the executive office. This role requires professionalism, confidentiality, strong organizational skills, and excellent communication abilities.

Key Responsibilities

• Manage executives’ calendars, appointments, and meeting schedules
• Prepare, edit, and organize correspondence, reports, and presentations
• Handle phone calls, emails, and other communications on behalf of the executive
• Arrange meetings, take minutes, and follow up on action items
• Maintain confidential files and records with discretion
• Coordinate travel arrangements and prepare itineraries
• Liaise with internal departments and external partners
• Assist in planning events, conferences, and official functions
• Ensure office procedures run efficiently and professionally

Qualifications and Skills

• Bachelor’s degree in Business Administration, Office Management, or a related field
• Proven experience as an executive secretary, administrative assistant, or similar role
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Proficiency in office software (e.g., Microsoft Word, Excel, and email systems)
• Ability to handle sensitive and confidential information professionally
• Strong attention to detail and problem-solving skills
• Professional appearance and attitude