Executive Secretary

About the job Executive Secretary

A distinguished and well-established institution in Saudi Arabia is seeking a highly capable Executive Secretary to operate within the Office of the President & CEO.

This is not a traditional administrative role. It is a strategic executive support position requiring confidence, discretion, strong public relations acumen, and the ability to engage professionally with senior government officials, board members, institutional partners, and high profile stakeholders.

The Opportunity

You will serve as a trusted extension of the CEO's office - ensuring seamless executive operations while maintaining a strong external presence.

You will coordinate high level engagements, manage sensitive documentation, and represent the leadership office with professionalism and credibility.

This role requires someone who is:

• Calm under pressure
• Confident in senior environments
• Skilled in relationship management
• Able to build and maintain professional networks

Key Scope of Responsibility Executive Office Leadership

• Oversee the day to day operation of the CEOs office
• Manage complex calendars and high level scheduling
• Prepare executive briefs, summaries, and strategic materials

Stakeholder & VIP Engagement

• Act as a professional interface between leadership and external stakeholders
• Engage confidently with government entities, institutional partners, and senior executives
• Support protocol and official visits with professionalism

Communication & Representation

• Draft formal correspondence in Arabic and English
• Ensure clarity, diplomacy, and discretion in all communications
• Maintain executive level standards in documentation and presentation

Governance & Coordination

• Coordinate board related matters and executive documentation
• Prepare accurate minutes and leadership reports
• Ensure alignment with institutional standards and governance processes

Events & Official Engagements

• Organize high profile meetings, conferences, and official engagements
• Manage executive travel and logistics with precision

Profile We Seek

• Experience supporting senior leadership, board members, or executive offices
• Strong exposure to public relations, protocol handling, or stakeholder engagement
• Exceptional Arabic and English communication skills
• High emotional intelligence and executive presence
• The networking capability of a business development professional
• Absolute discretion and integrity

This appointment aligns with national workforce development initiatives and institutional requirements.