Executive Secretary

We are seeking a highly skilled Executive Secretary to join a leading medical Centre in Riyadh, Saudi Arabia. As an Executive Secretary, you will play a crucial part in streamlining operations, enhancing productivity, and ensuring that our executives can focus on strategic decision-making. Your organizational prowess and attention to detail will be instrumental in managing daily tasks and supporting our leadership team.

In this role, you will have the opportunity to grow your career within a supportive and collaborative team culture.

Responsibilities

1. Manage the executive's calendar, scheduling meetings and appointments to maximize productivity and ensure efficient time management while utilizing tools like Google Calendar or Microsoft Outlook.
2. Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism in all communications to uphold the agency's standards.
3. Coordinate travel arrangements, including flights and accommodations, to facilitate seamless travel experiences for executives attending conferences or client meetings.
4. Act as a liaison between executives and internal/external stakeholders, maintaining strong relationships and ensuring clear communication channels are established.
5. Organize and maintain filing systems for both electronic and paper documents, ensuring that sensitive information is stored securely and is easily accessible.
6. Conduct research and compile data for special projects, providing valuable insights and recommendations to support strategic initiatives.
7. Support the onboarding process for new employees, ensuring they have the necessary resources and information to integrate smoothly into the team.
8. Participate in team meetings and contribute ideas for process improvements, fostering a culture of innovation and collaboration within the agency.

Skills

• Exceptional organizational skills to manage multiple tasks efficiently and effectively.
• Strong communication abilities, both written and verbal, to convey information clearly.
• Proficiency in office software, including Microsoft Office Suite and Google Workspace, for document creation and management.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Time management skills to prioritize tasks and meet deadlines consistently.
• Problem-solving skills to address challenges proactively and find effective solutions.
• Interpersonal skills to build relationships and work collaboratively with diverse teams.