Executive Secretary

Core Responsibilities:
1. Executive Calendar & Time Management

• Own and actively curate the CEO's daily, weekly, and monthly calendar across all Empower group entities and external boards.
• Triage and prioritize meeting requests against strategic priorities
• Coordinate across Kuwait, Bahrain, Qatar, and Dubai time zones, including out-of-hours scheduling reflecting the CEO's known early-morning working pattern.
• Issue daily morning briefs (Arabic/English) summarizing the day ahead: meetings, attendees, objectives, pre-reads, and follow-ups due.
• Issue end-of-day wrap notes capturing decisions taken, action items assigned, and items pending the CEO's attention the following day.
• professional in writing MOM.

2. Correspondence & Communications Management

• Draft bilingual (Arabic/English) correspondence including official letters to ministries, royal court communications, partner letters, client follow-ups, and internal memos — in the CEO's voice and consultancy-grade tone.
• Maintain a correspondence register with full traceability: inbound, outbound, status, owner, due date.

3. Meeting Orchestration

• Prepare meeting agendas, briefing packs, attendee bios, and decision memos in advance of every executive meeting.
• Distribute pre-reads at least 24 hours ahead for internal meetings and 48 hours ahead for external/governmental meetings.
• Attend selected meetings as note-taker; produce concise, decision-focused minutes within four working hours, in the language of the meeting.
• Track action items to closure: owner, due date, status, and weekly red/amber/green reporting to the CEO.

4. Board, Governance & Holding-Level Coordination

• Coordinate Empower State Holding board meetings and the boards of subsidiary companies: scheduling, agendas, board packs, attendance tracking, and minutes.
• Maintain the holding-level calendar of statutory deadlines: license renewals, ISO audit cycles (9001, 22301, 27001, 42001, 13028, 20000), tax filings, MoCI requirements, and partner certification renewals.
• Maintain a secure, version-controlled repository of board resolutions, signed agreements, NDAs, MoUs, and corporate documents — with strict access control.

6. Document Production & Brand-Standard Deliverables

• Produce and finalize CEO-facing documents to a consultancy-grade, near-final standard before they reach his desk: proposals, position papers, letters, executive summaries, decision memos, and PowerPoint decks.
• Maintain company's premium bilingual document templates (Word, PowerPoint, Excel, PDF) and ensure every outbound document complies with brand, language, and ISO documentation standards.
• Format, proofread, and quality-check all materials in both Arabic and English; flag any inconsistency before the CEO signs.
• Maintain a master library of the CEO's recurring assets: signature blocks, biographies, headshots, company profiles, capability statements, partnership credentials, and case studies.

7. Confidentiality, Trust & Discretion

• Operate under a standing, written confidentiality undertaking covering all matters of the Office of the CEO, including but not limited to commercial, financial, governmental, royal, family, and personal affairs.
• Treat every document, conversation, and calendar item as confidential by default; share only on a need-to-know basis approved by the CEO.
• Maintain physical and digital security hygiene: locked storage, encrypted devices, MFA-enabled accounts, no use of personal email or unauthorized cloud storage for company matters.

8. Stakeholder Relationship Management

• Maintain a curated, accurate CRM of the CEO's relationships across government, royal, ministerial, partner, client, investor, and personal categories.
• Track birthdays, anniversaries, promotions, condolences, and life events of key stakeholders; prompt the CEO with appropriate timing and recommended gestures.
• Serve as a warm, professional first point of contact for anyone reaching the Office of the CEO; protect access while preserving relationships.

10. Special Initiatives & Ad-Hoc Projects

• Act as the CEO's coordination point for high-priority initiatives currently in motion.
• Empower group sales pipeline tracking and CEO-led account follow-ups
• Maintain the CEO's daily learning log — capturing concepts studied, follow-up tasks, and recap notes for reinforcement on subsequent days, in line with the CEO's continuous-learning practice.
• Produce status snapshots on demand: 1-page CEO dashboards covering pipeline, partnerships, hiring, certifications, and cash priorities.

11. Office of the CEO Operations

• Supervise day-to-day functioning of the CEO's immediate office: stationery, branded materials, gift inventory, meeting room readiness, and visitor experience.
• Coordinate closely with the Operations & Executive Assistant, the Project Operations Supervisor , and other group functions to ensure the CEO's directives flow cleanly into execution and feedback loops back upward.
• Maintain the CEO's expense management cycle: receipts, approvals, reconciliations, and monthly reporting to finance.

Pay: KD400.000 - KD750.000 per month

Work Location: In person