Executive Secretary

JOB ROLE AND DESCRIPTION:

This is a full-time on-site role for a Executive Secretary, located in MUSSAFAH ,ICAD III. The Secretary should have experienced in supporting procurement activities, including negotiating with suppliers to secure competitive pricing, favorable terms, and reliable service for the organization. Excellent in professional email communication and efficient inbox management.

QUALIFICATIONS:

• Writes clear, well‑structured, and professional emails
• Manages inboxes efficiently, including sorting, prioritizing, and responding on time
• Uses email tools (Outlook, Gmail, etc.) confidently
• Managing executive calendars and scheduling high‑priority meetings
• Coordinating travel, logistics, and events.
• Acting as a communication bridge between executives and internal/external stakeholders.
• Handling confidential documents and sensitive information.
• Drafting minutes, agendas, and follow‑up actions for executive meetings.
• Builds productive relationships with vendors to ensure smooth communication and long‑term cooperation.
• Compares prices, terms, and service quality to secure the best value for the organization.
• Negotiates contracts and agreements with clarity and confidence, ensuring favorable terms.
• Monitors supplier performance and ensures compliance with agreed‑upon standards.
• Identifies cost‑saving opportunities without compromising quality.
• Support branding efforts to strengthen the company’s image.
• Communicates with clients, suppliers, and colleagues in a polished, business‑appropriate manner.

Immediate Joiner

Job Type: Full-time

Pay: From AED2,500.00 per month