Executive Secretary

Job Title: Female Executive Secretary to the CEO

Job Summary
We are seeking a highly experienced Executive Secretary to support our CEO. This is a senior-level role for a polished, professional, and discreet individual with a strong track record of providing high-level executive support. The ideal candidate has previously worked closely with a CEO or other C-suite leader, is confident managing sensitive information, and can operate in a fast-paced, high-pressure environment with excellent judgment and attention to detail.

Key Responsibilities

• Provide dedicated, high-level administrative and secretarial support to the CEO
• Manage the CEO’s complex calendar, appointments, meetings, and travel arrangements
• Prepare correspondence, reports, presentations, meeting agendas, and confidential documents
• Screen calls, emails, and requests, and prioritize matters requiring the CEO’s attention
• Coordinate internal and external meetings, including executive and board-level meetings
• Take meeting notes, prepare minutes, and track follow-up actions
• Handle confidential and sensitive information with professionalism and discretion
• Liaise with senior leaders, clients, partners, and external stakeholders on behalf of the CEO
• Organize business travel, itineraries, accommodations, and related logistics
• Ensure smooth day-to-day office and administrative support for the CEO
• Anticipate needs, solve problems proactively, and manage competing priorities effectively

Requirements

• Significant experience in a senior executive secretary, executive assistant, or high-level administrative support role
• Proven experience supporting a CEO, President, Managing Director, or other C-level executive
• Strong background in high-level secretarial and executive support
• Excellent written and verbal communication skills
• Exceptional organization, time management, and multitasking ability
• High level of discretion, professionalism, and confidentiality
• Strong attention to detail and ability to work independently
• Proficiency in Microsoft Office and standard business communication tools
• Ability to remain calm, responsive, and professional under pressure

Preferred Qualifications

• Experience supporting a CEO in a fast-paced corporate environment
• Experience coordinating board meetings or executive leadership meetings
• Strong interpersonal skills and the ability to work with senior stakeholders
• Bachelor’s degree or relevant professional training is a plus

What We’re Looking For

• Mature, polished, and dependable professional
• Strong sense of urgency and ownership
• Ability to represent the CEO and the business professionally
• Proactive mindset with excellent judgment
• Loyal, trustworthy, and highly reliable

Work Location: In person