Executive Secretary cum Receptionist

We are currently seeking a dedicated and highly organized Admin Secretary to join our team. The ideal candidate will provide comprehensive administrative support, assist with client management, and coordinate internal office operations.

Key Responsibilities:

• Manage front desk operations by greeting visitors, answering inquiries, and directing them to appropriate personnel swiftly and courteously.
• Coordinate and schedule appointments and meetings, ensuring all relevant materials are prepared in advance to optimize executive time management.
• Handle incoming calls with professionalism, taking accurate messages and ensuring effective communication between departments and external contacts.
• Maintain an organized filing system, both digital and physical, for easy retrieval of important documents and information as needed.
• Oversee office supplies inventory, anticipating needs and placing orders to ensure the workplace is fully equipped at all times.
• Manage correspondence by drafting, editing, and sending emails, documents and letters while adhering to the company’s communication guidelines
• Assist with day-to-day operational support as required
• Requirements:

Fluent in English and Arabic

• Currently based in Dubai – applications from outside the UAE will not be considered
• Minimum educational qualification of a high school diploma; an associate or bachelor’s degree in business administration is preferred.
• 1-3 years of relevant experience in a receptionist or administrative support role within a corporate environment is essential.
• Proficiency in office software, including MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Excellent verbal and written communication skills to interact professionally with clients, visitors, and colleagues.
• A proactive attitude with a keen attention to detail to ensure accuracy in all tasks and communications.
• Ability to maintain confidentiality and handle sensitive information with discretion and integrity.
• Preferably immediate joining.

Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month

Experience:

• admin: 2 years (Required)

Language:

• arabic (Required)