Executive Secretary / Executive Assistant

• Bachelor’s degree or equivalent professional experience

• Minimum 2–5 years of experience in an executive assistant/secretary role

• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint

• Excellent organizational and multitasking abilities

• Strong written and verbal communication skills

• Ability to handle confidential information with discretion

• Professional, polite, and proactive attitude

Preferred Attributes:

• Experience supporting senior executives or C-level leadership

• Familiarity with task/project management tools (Planner, Trello, Asana, etc.)

• Ability to work independently and under pressure

What We Offer:

• Professional work environment

• Opportunity to work closely with leadership

• Competitive salary package based on experience

• Manage the executive’s calendar, appointments, and daily schedules efficiently

• Coordinate internal and external meetings, including agendas and meeting minutes

• Arrange travel plans, bookings, and logistics when required

• Monitor and manage Outlook inbox, prioritize emails, and draft responses

• Ensure timely follow-ups on important messages, requests, and approvals

• Coordinate communication between leadership and teams/clients

• Track ongoing tasks, deadlines, and action items

• Set up reminders and follow-up schedules for meetings and deliverables

• Maintain task lists and support workflow organization

• Prepare letters, documents, presentations, and reports as needed

• Maintain proper filing and record-keeping of key documents

• Support day-to-day administrative operations

• Liaise with internal departments and external stakeholders professionally

• Competitive compensation based on market standards
• We are working on a flexible working model that caters to the diverse needs of our teams. (Our offices are open for those who prefer to work in-person, and we also support remote work where it aligns with our operational requirements. For certain positions, being close to one of our offices is important to facilitate collaboration, access to resources, or alignment with our service regions. In these cases, the job description will clearly indicate any working location requirements).
• Full time employees receive a competitive total compensation package along with the below additional benefits.
• Standard Leave Policy.
• Office is located in the heart of the city in case you need to step in for any purpose.
• Medical Insurance (Self+Spouse+4 Dependent Children)
• Quarterly team engagement activities and rewards & recognitions such as Yearly Performance Bonus and Yearly Appraisals.
• Learning & Development programs to foster professional growth