Executive Secretary (Health Science Dept)

Job Description: Click here to learn more about this position.

Additional Job Information

Lake Technical College is seeking a highly organized and motivated Executive Secretary for the Healthcare Programs Department to support student success in a dynamic environment. This role works closely with the program Coordinator and instructors to ensure smooth daily operations and a positive student, faculty and customer experience. Responsibilities include coordinating with vendors to order supplies, tracking program budgets, maintaining inventory, and assisting in the planning and execution of pinning ceremonies. The Executive Secretary will also collaborate with the Coordinator to ensure students meet all requirements for clinical placement, as well as prepare materials for meetings with industry partners and accurately record meeting minutes. The ideal candidate is a team player who thrives in a fast-paced, engaging environment and is passionate about making a meaningful difference in students’ lives.

Schedule: (40-hour work week)

• Monday, Wednesday and Thursdays- 7:30am – 4:30pm
• Tuesday- 7:30am – 6:30pm
• Friday- 8:00am – 12:00pm
• Occasional evening flexibility required, with advance notice

Requirements:

1. Minimum high school diploma or GED

2. Minimum of 4 years of progressively responsible related experience OR

3. An equivalent combination of education, training and experience

4. Healthcare background experience is a plus, but not required.

Technology Literacy:

• MS Office- Outlook (Email and Calendar), Word, PowerPoint, Excel
• Office 365- Forms, OneDrive, Teams
• Virtual Meeting Software- Zoom, Google Meet
• Student Information System (SIS)- Focus
• Folder management in Windows
• Computer multimedia knowledge
• Graphic Design- Canva
• AI- Powered Assistance programs- ChatGPT, MS Copilot

Benefits:

1. Retirement (Pension or Investment options)

2. Health insurance with dental and vision options

3. Access to Lake County Schools, Health and Wellness Centers

4. Paid time off & holidays

5. Job stability

If you have additional questions about the position, please reach out to the hiring manager at the school/department to which you are applying, as noted below in this job posting.

Starting salary for new or returning hires is commensurate with relevant education and experience.

Notes: (1) This role does not provide for employment visa sponsorship. (2) In accordance with House Bill 521, the Agency for Health Care Administration created a public webpage to provide education and awareness of care provider background screening. Click the following link for webpage: https://info.flclearinghouse.com/

Veterans' Preference Information

In accordance with Florida Statute 295.065, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

If you are claiming Veterans' Preference, you must attach the proper and applicable documentation, such as DD Form 214, Disability Ratings, Marriage Verification, etc. to the application before submitting, in order for the district to consider your request.

The Lake County School District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, The Lake County School District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.