Executive Secretary - Interior Fit out

Responsibilities:

• Manage submissions and deadlines: Coordinate, track, and ensure timely submission of all documents related to the interior scope (drawings, material submittals, samples, and approvals) in line with project schedules and client requirements.
• Prepare administrative files for submissions: Prepare, organize, and maintain all required administrative and project files for interior works submissions, ensuring accuracy, completeness, proper documentation, and compliance with project and authority requirements.
• Handle phone calls, emails, and correspondence professionally.
• Arrange travel, bookings, and itineraries as needed.
• Capture and track action items from meetings through to resolution.
• Organize and maintain office files and records.
• Prepare and organize files, presentations, and reports related to interior design projects.
• Communicate with clients, suppliers, and internal departments on behalf of directors.
• Coordinate logistics for meetings, events, and appointments.
• Manage and prioritize incoming calls and emails.
• Handle confidential matters with discretion and professionalism.

Requirements:

• Bachelor's degree or equivalent.
• At least 3 years of experience in a secretarial/executive support role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to work independently and take initiative.
• Proficient in Microsoft Office and relevant software.

Job Type: Full-time

Application Question(s):

• How many years do you have in UAE in same field?

Work Location: In person