Executive Secretary to the CEO (Museum / Art Gallery & Antiques)

We are a private museum, art gallery, and antiques house dedicated to cultural heritage, fine arts, and rare collectibles. Our institution works closely with VIP clients, collectors, and cultural organizations to promote art, history, and appreciation of unique pieces in Saudi Arabia and abroad

About the Role

We are seeking a highly organized and bilingual Executive Secretary to directly support our CEO. This is a dynamic role that combines administrative support with elements of sales coordination and financial follow-up, requiring adaptability, confidentiality, and the ability to handle tasks under pressure and urgency when needed.

Key Responsibilities

• Prepare and deliver polished client presentations (PowerPoint/Keynote)
• Manage CEO’s calendar, emails, and meeting logistics
• Maintain inventory records and update basic databases
• Draft, file, and track documents, correspondence, and contracts
• Coordinate website updates (content, images, announcements)
• Use Saudi government portals for basic tasks (Nafath, Absher, Qiwa, etc.)
• Follow up on promotional activities and assist in sales tracking
• Monitor online banking: follow up bill payments, check client payments, and handle transfers to suppliers
• Organize physical files and maintain filing systems
• Provide general office and administrative support to ensure smooth operations

Requirements

• Languages: Advanced English & Arabic (spoken and written)
• IT Skills: Strong Microsoft Office (Word, Excel, PowerPoint)
• Competencies: Excellent organizational skills, financial awareness, ability to work under pressure, and reliability
• Hotel and Airline Booking Skills
• Professional communication skills with clients and stakeholders
• Strong sense of discretion and confidentiality

Preferred Qualifications

• Previous experience as a secretary or executive assistant
• Familiarity with the cultural, museum, antiques, or art sector
• Valid driving license (advantage, not required)
• Single (bachelor) male or female candidates preferred

Working Conditions & Benefits

• Working hours: Saturday to Thursday
• Morning: 10:00 am – 1:00 pm
• Evening: 4:30 pm – 9:30 pm
• Salary: basic salary based on qualifications + bonus percentage on gross sales
• Accommodation provided: studio apartment on the premises
• Opportunities for growth within a unique cultural, artistic, and antiques environment
• Exposure to high-level cultural projects and private collections

Job Type: Full-time

Pay: From ﷼3,500.00 per month