Executive Secretary to the Principal (Immediate), GEMS Cambridge International School, Abu Dhabi

Gems Cambridge International, Abu Dhabi is seeking an efficient, highly organised and professional Executive Secretary to the School Principal to provide high-level administrative and operational support in a fast-paced school environment. The role is for an immediate joiner. The successful candidate will be responsible for the smooth and effective management of the Principal's Office, ensuring confidentiality, accuracy, and excellence in coordinating communication, schedules, and key administrative functions.

Overview

The Executive Secretary to the Principal & CEO will play a pivotal role in ensuring the smooth, efficient, and professional operation of the school's leadership office. This demanding and rewarding role requires exceptional organizational skills, a proactive mindset, and the ability to thrive in a dynamic educational environment. Serving as the Principal's first point of contact, the Executive Secretary manages communication, scheduling, and administrative priorities with the highest standards of discretion, confidentiality, and service excellence-supporting the school's mission to provide a world class Cambridge education.

Key Responsibilities Calendar and Schedule Management

• Organize and maintain the Principal's calendar, including meetings, appointments, and school events.
• Liaise with staff, parents, and external stakeholders to optimise the Principal's time and priorities.

Communication and Correspondence

• Act as a trusted gatekeeper for the Principal's Office, handling communications with professionalism and confidentiality.
• Draft, proofread, and distribute correspondence, reports, and official school communications.

Administrative Support

• Prepare agendas, minutes, and presentation materials for meetings.
• Maintain records, files, and confidential documents in an organised and secure manner.
• Coordinate logistics for meetings, conferences, and special events.

Project and Event Coordination

• Support planning and implementation of school-wide projects and initiatives.
• Track deadlines and follow up on delegated tasks to ensure timely completion.

Discretion and Confidentiality

• Handle sensitive and confidential matters with absolute integrity and professionalism.
• Demonstrate sound judgment in managing information and interactions.

Stakeholder Liaison

• Serve as the central contact point between the Principal and internal/external stakeholders.
• Facilitate effective communication between departments and leadership teams.

Graphic Design and Communications Support (Preferred)

• Design high-quality visual materials (newsletters, reports, calendars, presentations) using Canva or Adobe tools.
• Contribute to branding and communication initiatives across the school.