Executive Staff Administrative Assistant

Job Summary

JOB DESCRIPTION: Executive Staff Administrative Assistant

Qualifications:

• High School diploma or GED equivalent required.

• 5+ years of experience in an administrative support position.

• Demonstrated experience with computer systems, associated software and work processing is required.

• Ability to create documents, forms, spreadsheets, etc., is required.

• Experience effectively working with the public is preferred.

Essential Duties:

• Perform advanced administrative functions including creating business correspondence, memorandums, and reports.

• Maintain a high level of confidentiality.

• Answer and route calls; greet visitors and answer questions; and respond to emails.

• Organize meetings, appointments and manage department calendars.

• Procure and inventory office supplies. Oversee the service and maintenance of equipment.

• Use district technology systems to access and disseminate information, while maintaining appropriate confidentiality, and create spreadsheets and reports.

• Maintain records, filing systems, and electronic data. Perform data entry functions as needed and ensure that data is accurate, organized, and easily accessible.

• Complete other projects and tasks as needed and/or assigned.

Core Competencies:

• Communications

• • Verbal- Ability to verbally communicate with students, staff, faculty, parents, and visitors.

  • Written- Above average written business communication skills. Ability to proof documents for grammatical, formatting, and spelling errors.

• Initiative. Work independently without regular supervision.

• Pace and Efficiency. Ability to work under pressure and meet deadlines.

• Analytical. Ability to gather and analyze data to inform decision making.

• Technology. Intermediate user of MS Office systems. Ability to use a variety of management database systems. Operates various types of office equipment such as copiers, fax, scanner, etc.

• Confidential. Maintains confidentiality of sensitive data and information.

  HOW TO APPLY: All applicants should complete the State of Alabama on-line application and attach it to the specific job number in order to be eligible for hire. This application can be found on the website https://www.careersalk12education.org/
  Any questions should be directed to the Office of Human Resources at (334) 607-0686 or (334) 223-6730

  (The funding for and duration of this position are finite, Pursuant to the Students First Act of 2011,
  Section 4(3)(b), tenure may not be gained by time served in this position).

  SPECIAL NOTE: The person selected for this position must agree to a background check, be fingerprinted, and pay a $46.20 fee. This is required by law.

  SPECIAL NOTE: For employees starting work after the beginning date of the work term, the salary will be pro-rated and based on the number of contract days left in the school year, divided by the remaining months in the contract year.

  THE MONTGOMERY COUNTY BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY EMPLOYER. "NO PERSON SHALL BE DENIED EMPLOYMENT OR BE EXCLUDED FROM PARTICIPATION IN ANY PROGRAM OR ACTIVITY ON THE BASIS OF DISABILITY, SEX, RACE, RELIGION, NATIONAL ORIGIN , COLOR AND AGE