Executive Support & Bookkeeper

Overview
We are dynamic small business managing three distinct companies under one roof. We are seeking a multi-faceted candidate who thrives on variety and doesn't mind switching gears regularly, as this role will require you to "wear multiple hats". Applicants should be familiar with quickbooks, have bookkeeping experience, and demonstrate exceptional organizational skills.

The Role

This will be primarily an office job, with some expectation of assisting with "errand type" work. Things including post office runs, packaging & mailing samples, dropping by our warehouse to help with inventory or check on order progress. You will be involved in everything from financial data entry to general office logistics.

Key Responsibilities

• Bookkeeping and Admin

- Manage A/R and A/P using quickbooks for three separate entities
- Perform monthly bank and credit card reconciliations.
- Track employee hours and assist with billing preparation
- Perform bookkeeping tasks such as bank reconciliations, journal entries, and general ledger maintenance

• Operations & Inventory

- Assist logistics manager with tracking incoming/outgoing orders and inventory levels
-Stay on top of organizing our online filing system. Decluttering, ensuring accuracy of all order files.
-Assist with keeping order logs up-to-date and accurate.

• General Support

- Could include post office runs, bank deposits, picking up samples from warehouse for shipping
- Acting as the “right hand” to President and Logistics manager, fulfilling miscellaneous company-related tasks

Requirements

• Proven experience with accounting software such as QuickBooks, Xero, Sage, or similar platforms; familiarity with financial software is essential
• Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment
• Excellent communication skills, both written and verbal.
• Ability to mentally switch between three different business models throughout the week/day.
• High attention to detail & motivation to catch and correct errors.

Job Types: Full-time, Part-time

Pay: $20.00 - $30.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Quickbooks: 3 years (Required)
• Microsoft Excel: 1 year (Required)

Work Location: Hybrid remote in Grasonville, MD 21638