Executive Support Specialist

Job Overview

STUWE GmbH & Co has established itself as an industry leader in the manufacture of mechanical components for drive technology. We specialise in friction-locked shaft-hub connections and braking systems for a wide range of applications. We are currently seeking a highly organised and proactive Executive Support Specialist to join our team in Miami. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and thrive in a fast-paced environment. This role is crucial to ensuring the smooth and efficient operation of our executive team, providing comprehensive administrative and organisational support.

Responsibilities

• Provide high-level administrative support to senior executives, including managing complex calendars, scheduling appointments, and coordinating meetings.
• Arrange detailed travel itineraries, both domestic and international, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Act as the primary point of contact between executives and internal employees, clients, and external partners.
• Organise and attend meetings, ensuring agendas are prepared, materials are distributed in advance, and minutes are accurately recorded and circulated.
• Handle confidential documents and sensitive information with the utmost discretion and integrity.
• Manage executive expense reports and assist with budget tracking for departmental projects.
• Support the coordination of special projects and company events as required.\

Qualifications

• Proven experience in an executive support, personal assistant, or similar administrative role.
• Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
• Excellent verbal and written communication skills and a professional demeanour.
• Proficiency in the full Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong problem-solving abilities and meticulous attention to detail.
• The ability to work independently, use initiative, and anticipate the needs of the executive team.
• A high level of professionalism and discretion is essential for this position.