Executive Talent Operations Assistant

ROSE ROOFING & RESTORATION

Executive Talent Operations Assistant

Supporting the VP of Recruiting & Training

Position Overview

Rose Roofing & Restoration is seeking a highly organized, proactive, and professional Executive Talent Operations Assistant to support our VP of Recruiting & Training and drive the operational execution of our recruiting systems.

This role ensures our recruiting engine runs flawlessly — managing ATS systems, job postings, interview coordination, executive calendar flow, and delivering a high-level candidate experience from first touch to final interview.

Key Responsibilities

Executive Support

• Directly support the VP of Recruiting & Training with calendar management and executive administrative duties

• Coordinate and protect executive calendar priorities

• Prepare and organize materials for meetings and interviews

• Anticipate needs and proactively solve scheduling conflicts

Recruiting Operations

• Manage and maintain ATS systems

• Post and manage job listings across platforms

• Track applicant flow and ensure candidates move efficiently through pipeline

• Schedule final interviews and coordinate logistics

• Conduct confirmation calls and reminder calls for interviews

• Maintain accurate recruiting metrics and reporting

Candidate Experience

• Serve as a professional first point of contact for candidates

• Ensure candidates feel informed, prepared, and valued throughout the interview process

• Maintain timely communication and follow-up

Qualifications

• Proven experience as an Executive Assistant, Recruiting Coordinator, or Operations Support role

• Strong phone presence and confident verbal communication skills

• Experience managing executive calendars

• Familiarity with ATS platforms and job posting systems

• Highly organized with strong attention to detail

• Ability to prioritize and manage multiple deadlines

• Professional, polished, and reliable

Compensation

• $16–$20 per hour, based on experience and skill level

• Opportunity for growth within recruiting and operations

• Exposure to executive-level recruiting strategy and leadership development

What Success Looks Like

• Interviews are scheduled quickly and accurately

• The VP's calendar runs efficiently with minimal friction

• Candidates show up prepared and on time

• ATS systems are clean, updated, and optimized

• Recruiting operations feel smooth, fast, and professional

Why Rose

At Rose, we do not believe in average. We believe in excellence, growth, and building leaders. This role is mission-critical to identifying and supporting top-tier talent across our organization.

Location: Fully Remote (U.S. Based)

Remote Work Requirements

• Must be based in the United States

• Dedicated home office setup

• Quiet, professional environment suitable for phone calls and video meetings

• Reliable high-speed internet connection