FIND_THE_RIGHTJOB.

Executive Team Coordinator

For more than 80 years, Ellin & Tucker has been a leading Mid-Atlantic public accounting and business consulting firm serving privately owned businesses, their families, and not-for-profit organizations. We believe fresh ideas and innovation drive growth, while experience and expertise keep us on course. At Ellin & Tucker, every voice counts—and we are proud to offer a culture where people come first, and professional growth is a priority.

The Executive Team Coordinator to the C-Suite is a central figure in ensuring the smooth operation of Ellin and Tucker’s leadership activities. The ideal candidate will facilitate the C-Suite's effectiveness by managing various responsibilities, from administrative tasks to strategic project support, embodying the spirit of service and excellence that defines E&T. Given the dynamic nature of the executive landscape, this role requires flexibility and consistency while maintaining the confidentiality of high-level systems and operations.

Key Responsibilities:

Executive Support and Strategic Planning Assistance:

Provide comprehensive support to the CEO, COO and CFO
Support includes managing correspondence, preparing reports, and supporting strategic planning efforts
Assist in gathering data and coordinating materials for strategic sessions and decision-making processes

Board and Committee Meeting Management:

Organize logistics for board meetings and various committee meetings, including scheduling and calendar management, content and flow of information to executives, managing RSVPs, room setup, catering, minute taking, and documentation distribution

Liaison and Communication:

Serve as a communication bridge between the CEO and internal teams, external stakeholders, and partners
Draft and disseminate communications on behalf of the CEO to maintain clear and effective channels
Review and analyze various requests and inquiries and respond as appropriate, ensuring all relevant messages are communicated to the designated senior executives promptly

Project Management:

Lead or assist with special projects as directed by the CEO and COO, ranging from organizational development initiatives to cross-functional team collaborations that support E&T’s strategic objectives
The Executive Team Coordinator will oversee the day-to-day operations of the CEO and troubleshoot daily office needs
The Executive Team Coordinator is a critical project coordinator for internal activities, including learning and development initiatives for professional staff, and assists the team in tracking project milestones
Oversee the planning and execution of critical organizational events, including staff retreats, staff appreciation events, internal and external trainings, and networking events

Administrative Duties and Document Management:

Handle daily administrative tasks, manage the CEO’s calendar, including scheduling all meetings, and maintain a rigorous system for document management, ensuring compliance with retention policies

Qualifications:

Bachelor’s degree or equivalent level of applicable experience
Minimum of three (3) years in an administrative position supporting C-level executives preferred
Exceptional organizational and multitasking skills, with a solid attention to detail
Excellent written and verbal communication abilities
Computer Skills: Proficient with Microsoft Office suite, including advanced knowledge/experience with Excel, Word, and PowerPoint. Advanced proficiency with ADOBE Acrobat PRO and other business software platforms
Strong time-management skills with a demonstrated capability in managing multiple concurrent projects, events, and strategic initiatives
Strong interpersonal skills, with the ability to liaise effectively with a range of stakeholders
Ability to maintain confidentiality of information related to the company and its employees

Benefits:

Annual Compensation – ($55,000-$75,000 per year)
Schedule: Monday – Friday (8:45 AM – 5:00 PM), occasional overtime when coordinating events
Medical (100% employer-paid health insurance premium)
Paid time off (PTO) & company paid holidays
Term life and disability insurance
401(k) profit-sharing plan with a Roth option
Firm Provided Parking or Parking Allowance

Equal Employment

Ellin & Tucker is committed to a diverse and inclusive workplace and is an equal-opportunity employer. We do not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Similar jobs