Executive Transportation and Administrative Specialist

Transportation Duties

• Safe Driving: Provide dependable and safe transportation for executives to meetings, appointments, and events. Ensure timely arrivals and departures.
• Vehicle Maintenance: Regularly inspect, maintain, and clean the assigned vehicle to ensure it is in excellent working condition. Schedule and oversee necessary repairs and servicing.
• Route Planning: Efficiently plan and navigate routes based on traffic, weather conditions, and executive schedules to optimize travel time.
• Record Keeping: Maintain logs of mileage, fuel consumption, and maintenance records for the vehicle.
• Emergency Preparedness: Be prepared for emergencies or changes in schedule and adapt quickly to ensure executive safety and convenience.

Administrative Duties

• Calendar Management: Maintain and manage executives schedule, confirming appointments, meetings and coordinating travel arrangements.
• Correspondence Handling: Draft, review, and manage correspondence, ensuring timely responses and follow-ups.
• Meeting Coordination: Organize meetings, including preparation of agendas, taking minutes, and following up on action items.
• Document Management: Prepare and manage important documents, reports, and presentations in both physical and digital formats.
• Marketing Support: assist in creating marketing materials, such as brochures, flyers, graphics and digital content, ensuring brand consistency and quality.
• Graphic Design Skills: utilize graphic design skills to design visually appealing presentations and documents, using software like Canva, Adobe Creative Suite, or similar tools.
• Event Support: Assist in planning and coordinating corporate and community events, meetings, and team-building activities.
• Budget Monitoring: Assist in tracking expenses related to transportation and executive functions listed.
• Technology Use: Utilize office software (e.g., Microsoft Office Suite, project management tools) to perform administrative tasks effectively.
• Administrative Support: liaising with other teams and team members.
• Professional Development: Stay informed about best practices in both transportation safety and administrative functions, seeking training when necessary.

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person