Executive Virtual Assistant

ACH Foam Technologies is seeking a highly organized and proactive Executive Virtual Assistant to support our leadership team. This pivotal role is designed for a detail-oriented professional who thrives in a fast-paced environment and excels at managing multiple priorities with discretion and efficiency.

As an Executive Virtual Assistant, you will play a critical role in streamlining daily operations, coordinating communications, and ensuring our executives are equipped to focus on strategic initiatives. This is an excellent opportunity to contribute to a dynamic company while working remotely with flexibility and autonomy.

Responsibilities

• Manage and maintain complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
• Coordinate and prioritize incoming communications, responding on behalf of executives when appropriate.
• Organize and facilitate virtual meetings, including agenda preparation and minute-taking.
• Assist in project management tasks by tracking deadlines, deliverables, and follow-ups.
• Conduct research, compile data, and prepare summaries to support decision-making.
• Maintain confidentiality and handle sensitive information with discretion.
• Collaborate with cross-functional teams to ensure seamless communication and workflow.

Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, or similar role supporting senior leadership.
• Exceptional organizational and time management skills with strong attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, Slack).
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
• Strong problem-solving skills and a proactive approach to challenges.
• Discretion and professionalism in handling confidential information.
• Reliable high-speed internet connection and a dedicated home office setup.