Executive/Personal Assistant

Overview
We are seeking a highly organized, dependable, and proactive Executive & Personal Assistant to support a business owner with both professional operations and personal administrative tasks. This role requires someone who can manage multiple priorities, communicate professionally, maintain confidentiality, and keep day-to-day operations running smoothly. The ideal candidate is detail-oriented, resourceful, proactive, and comfortable wearing multiple hats in a small business environment.

Responsibilities

• Manage calendars, appointments, business scheduling, and employee scheduling
• Handle email correspondence and professional communication with vendors, customers, service providers, and business partners
• Assist with payroll processing, billing, reporting, and other administrative functions
• Perform financial recordkeeping, reconciliations, and data entry in QuickBooks
• Coordinate projects, follow-ups, and day-to-day business operations while ensuring tasks and deadlines are completed efficiently
• Handle personal errands, miscellaneous assistant tasks, and special projects as needed

Qualifications

• Ability to work independently, problem solve, and maintain confidentiality
• Experience with office administration, scheduling, and project coordination
• Proficient with Microsoft Office, including Word, Excel, and Outlook
• Knowledge of QuickBooks, including financial recordkeeping and reconciliations, preferred
• Knowledge of payroll processing preferred
• Experience supporting business owners or high-level executives is highly desirable

Schedule

• 30 to 35 hours per week
• Monday through Friday
• In-person position with possibility of a hybrid schedule

Pay: $18.00 - $22.00 per hour

Benefits:

• Flexible schedule

Work Location: In person