Executive/Personal Assistant to CEO Part-Time

Pay: $40.00 - $50.00 per hour

Job description:

A successful small business founder/CEO with an intense and demanding schedule is seeking an Executive Assistant to help manage his business and personal responsibilities. This role is ideal for someone who thrives on organization, loves problem-solving, and can seamlessly prioritize and execute tasks across multiple areas.

The founder is dynamic, driven and detail-focused but operates in a fast-paced overwhelming environment with many hundreds of communications and operations review tasks a day. The chaos generated by this level of information input a day is influenced - both positively (ability to handle a level of detail like few could accomplish) and negatively (by being so obsessed with detail that the bigger picture can be easily lost) by some level of ADHD. The ideal candidate will bring a calm, organized and proactive approach to ensure the CEO can focus on what matters most.

The job will technically be with LegiStorm LLC but costs associated with your work will be allocated to personal matters as well.

Responsibilities:

The work will be a mix of remote and in-person tasks, with an emphasis on in-person work at the CEO’s Fairfax, VA home during the onboarding period. Over time, the balance may shift to approximately 35% in-person and 65% remote/running errands.

Business Support (50%+)

• Coordinate and schedule meetings, appointments and travel.
• Prioritize incoming requests and organize tasks for the CEO.
• Maintain an organized workspace, including categorizing documents and managing workflow systems.
• Handle mail, including depositing checks.
• Handle any number of specific tasks that are a priority
• Handle back-office procedures that can’t be handled by others. There are many dozens of remote tasks that can be assigned as need by.
• Coordinate equipment handoffs with systems administrators.

Personal Support (40-50%)

• Assist with personal errands and organizational tasks, such as arranging car repairs or handling household logistics.
• Perform organizing as needed.
• Run errands..
• Support occasional household management tasks while the CEO works to maintain a functional home life (deep cleaning is handled by a maid service and is not part of the role).
• Handle personal/investment email. The latter are most critical and some require immediate decision-making.
• Manage subscriptions of various sorts..
• Executing stock market trades per instructions. The CEO has developed several trading quant-based approaches and needs someone to follow through on these.

Qualifications:

• Live in or near Fairfax, VA for easy in-person access. The home is more than a mile from the Metro so it’s not easily Metro-accessible. However, the boss’s car is available at almost all times for errands..
• Be highly organized, detail-oriented, communicative and proactive.
• A laptop will be provided.
• Have the ability to juggle multiple tasks and prioritize effectively.
• Be comfortable working on deeply personal tasks alongside professional business responsibilities.
• Communicate clearly and collaborate with the CEO to resolve ambiguities or define processes.
• Have solid computer experience, including basic office management software. This is a tech company and some of the CEO’s problems may be technology related, like getting Outlook set up on a new computer, which won’t necessarily require specific knowledge but will require following logical instructions.
• Ability to maintain confidentiality and security. You will be handling personal emails and will learn a lot of personal details about the CEO that are intended to be private.. You will also have access to sensitive financial information.

Preferred Qualities and Experience

• Familiarity with supporting individuals with fast-paced and/or ADHD work styles.
• Strong problem-solving skills and the ability to anticipate needs.
• Proficiency with task management.

Additional Details

• Work Location: In-person tasks will be conducted at the CEO’s home in Fairfax, VA.
• Work Hours: Flexible. The CEO works very late (usually 5 am stopping time) so 10 am is probably the earliest you can show up in person but in-person work can easily be done until midnight without problem. Expected work is 25-30 hours per week.

Reporting Structure: You will work directly with the CEO and coordinate with the company’s operations director, who will focus on filtering the CEO’s emails, corporate compliance and customer management.

Application Requirements

If you’re ready to bring structure, organization, and calm to a dynamic CEO’s busy life, we want to hear from you.Submit your resume and a brief cover letter outlining your qualifications and interest in the role

LegiStorm is an Equal Opportunity Employer.

Job Type: Part-time

Pay: $40.00 - $50.00 per hour

Ability to Commute:

• Fairfax, VA 22031 (Preferred)

Work Location: In person