EXPERIENCED BACK OFFICE ASSISTANT

Job Overview:
We are seeking a highly skilled and motivated Experienced Back Office Assistant to join our dynamic team. In this vital role, you will be the backbone of our administrative operations, ensuring seamless office management and exceptional customer support. Your energetic approach and attention to detail will help maintain an organized, efficient environment where all clerical and administrative tasks are handled with precision. This position offers an exciting opportunity for a proactive professional to contribute to a thriving organization while utilizing their extensive office experience and technical skills. MUST BE BILINGUAL IN SPANISH!!

Key Responsibilities:

• Provide administrative support to the management and operational teams.
• Handle correspondence, data entry, filing, and record keeping for company documents and contract preparation.
• Assist with inventory management, ordering supplies, and tracking office stock levels.
• Maintain databases, ensuring data integrity and confidentiality.
• Organize and schedule meetings, appointments, and conferences.
• Process and manage invoices, purchase orders, and expense reports.
• Assist in preparing reports, contracts, presentations, and various business documents.
• Coordinate and liaise with vendors and service providers to ensure efficient operations.
• Address and resolve administrative issues and concerns in a timely and efficient manner.
• Perform other back office tasks as required to support the company’s operational needs.
• Scheduling appointments for vendors, investors, and clients, and setting up coordinated reminders.

Requirements:

• Proven experience as a Back Office Assistant or in a similar administrative role.
• Strong knowledge of office management systems and procedures.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• MUST BE BILINGUAL IN SPANISH!!
• Familiarity with basic accounting principles and invoicing systems.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented with a high level of accuracy.
• Ability to work independently and as part of a team.
• A proactive, problem-solving attitude and a willingness to take on new challenges.
• Must have and send information for 3 professional references.
• Must have your own, reliable, four-wheeled transportation.

Preferred Qualifications:

• Experience with office management software, contract preparation, scheduling, and calendar coordination.
• 2 years of previous experience is a MUST.
• MUST BE BILINGUAL IN SPANISH!!

How to Apply:

Interested candidates are encouraged to submit a resume and cover letter outlining their experience and qualifications for the role.

Join us as an Experienced Back Office Assistant if you’re eager to bring your organizational talents and energetic spirit into a role that makes a real difference. We value dedicated professionals who thrive on multitasking, delivering top-tier customer service, and supporting our team’s success. This is your chance to be part of a vibrant organization committed to growth and excellence!

Pay: From $22.00 per hour

Work Location: In person