Experienced Bookkeeping Specialist (Remote, U.S. Only)

Experienced Bookkeeping Specialist

$23–25/hour DOE | Contract | Remote (U.S. only) | Approx. 5–10 hrs/week to start

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About Us:

We’re Gramuglia Bookkeeping — a modern bookkeeping firm built for today’s business owners.

We’re looking for a highly detail-oriented Bookkeeping Specialist who can manage recurring client work, adapt quickly to new requests, and communicate clearly without needing constant direction.

This is not an entry-level role; we’re looking for someone who can step in with solid bookkeeping experience and work independently after onboarding.

A short skills test will be required to move forward in the hiring process.

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What You’ll Do:

• Reach out to clients to obtain or communicate necessary information
• Conduct and/or participate in client meetings, depending on client needs and role scope
• Keep client books organized and accurate in QuickBooks Online (QBO) and Xero
• Manage transaction coding and receipt organization using tools like Hubdoc or Double
• Reconcile bank, credit card, and loan accounts
• Function as a month-end close preparer and/or reviewer, completing month-end tasks with a high level of accuracy and attention to detail
• Track transactions by class or property, as applicable
• Create monthly adjusting journal entries for merchant accounts or payroll corrections
• If applicable, calculate and file sales tax on behalf of clients
• If applicable, conduct vendor and transaction reviews to determine 1099 eligibility

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This Role is a Great Fit if You:

• Have excellent attention to detail
• Have experience conducting and participating in client meetings
• Have experience with e-commerce bookkeeping
• Communicate clearly and proactively, especially when you’re stuck
• Follow through without repeated reminders
• Learn new tools and workflows quickly from SOPs, videos, and examples
• Stay organized while managing a steady flow of information
• Troubleshoot independently before escalating
• Are comfortable reaching out to support to solve tech issues

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This is a hands-on role that requires proactive communication, reliable follow-through, and strong ownership of assigned work.

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What We’re Looking For:

• 2–3+ years of professional bookkeeping experience
• U.S.-based with secure, reliable internet
• Availability for a 2–3 hour block between 10 AM–3 PM EST
• Strong proficiency in QuickBooks Online and/or Xero
• Familiarity with G Suite, Slack, ClickUp, and collaborative inboxes
• Familiarity with payroll platforms such as Gusto and ADP
• Familiarity with e-commerce bookkeeping workflows and tools such as Shopify, Bookkeep, and Avalara
• Strong experience with bank reconciliations, adjusting entries, payroll corrections, sales tax filings, and 1099 preparation
• Ability to complete detailed month-end close prep and/or review work with a sharp eye for errors, inconsistencies, and irregularities
• Experience conducting and/or participating in client meetings
• Excellent written and verbal communication, organization, follow-through, and attention to detail
• Proven ability to work in a fast-paced, deadline-driven environment

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Bonus Points

• Prior experience supporting e-commerce clients
• Experience reviewing or quality-checking another bookkeeper’s work
• Experience with class or property tracking
• Comfort troubleshooting tech or platform issues with vendors/support teams
• Experience with Double, Hubdoc, or similar workflow/documentation tools
• Experience working in an accounting firm or multi-client environment
• The kind of attention to detail where you catch the one typo, duplicate transaction, or missing decimal everyone else missed

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Why You’ll Love Working With Us

• 100% remote and flexible schedule
• Supportive, approachable team that values clarity and autonomy
• Space to grow into advanced client management or accounting work
• A workplace that respects balance and keeps things human

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Next Steps:

If this sounds like a strong fit, we’d love to hear from you. Qualified candidates will be invited to a brief right-fit interview, followed by a more detailed interview with the firm owner/primary accountant. Final candidates will complete a paid skills assessment for review.

Job Type: Contract

Pay: $23.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Paid training
• Work from home

Application Question(s):

• This role requires proactive communication throughout the day while managing multiple clients and priorities. Are you comfortable working this way?
• Briefly describe a bookkeeping error or discrepancy you caught that could have caused a larger issue if missed.
• Do you have at least 2–3 years of professional bookkeeping experience? If yes, where has the majority of that experience been gained: your own firm, another firm, as the primary bookkeeper for one company, or another setting?
• Are you available for at least a 2–3 hour block between 10 AM–3 PM EST on most weekdays?
• Describe your experience creating adjusting journal entries for items such as payroll corrections, merchant account activity, or accrual adjustments.
• Describe your experience preparing and/or reviewing month-end close work, including reconciliations, adjusting entries, or identifying discrepancies/errors.
• What experience do you have supporting e-commerce or multi-platform clients (Shopify, Bookkeep, Avalara, Stripe, PayPal, Amazon, etc.)?
• Which payroll or payment platforms have you worked with directly? (Examples: Gusto, ADP, Bill.com, Melio, Ramp, Relay, etc.)
• What experience do you have with vendor review and year-end 1099 preparation?
• How many years of hands-on experience do you have with QuickBooks Online and/or Xero? Please specify each separately.

Work Location: Remote