Experienced Medical Office Manager - Pediatrics

Job Opportunity: Medical Office Manager (Pediatric Practice)

Location: Tallahassee, FL Employment Type: Full-Time

Are you a high-energy professional who loves working in a fast-paced environment and making a difference in the lives of children?

Our established pediatric practice is seeking an experienced, proactive, and compassionate Medical Office Manager to lead our team. We provide high-quality care to our local community, and we need a leader who can balance efficient business operations with the warm, patient-centered atmosphere our families expect.

The Role

As the Office Manager, you will be the backbone of our daily operations. You will manage everything from front-desk workflows and financial health to staff development and regulatory compliance. This is a hands-on leadership role that requires a "get-it-done" attitude and a deep understanding of the unique needs of a pediatric clinic.

Key Responsibilities

• Lead the Team: Recruit, train, and mentor administrative and clinical support staff to ensure a cohesive and positive work culture.
• Optimize Workflow: Manage patient scheduling, check-in/out processes, and medical records to ensure smooth daily operations and minimal wait times.
• Financial Oversight: Manage the revenue cycle, including insurance verification, co-pay collection, and coordination with billing partners.
• Maintain Compliance: Ensure the practice remains compliant with HIPAA, OSHA, and Florida healthcare regulations.
• Systems Management: Oversee the optimization of EMR and Practice Management software to improve efficiency and data accuracy.

What We Are Looking For

• Experience: 3+ years of experience in medical office management (pediatric or family practice experience is a major plus).
• Knowledge: Strong understanding of medical billing, CPT/ICD-10 coding, and healthcare HR practices.
• Tech Savvy: Proficiency in EMR systems and digital management tools.
• Communication: Exceptional interpersonal skills—you should be as comfortable talking to a concerned parent as you are discussing financial reports with the practice owner.
• Proactive Mindset: A focus on risk mitigation and operational structure to help the practice grow securely.

Why Join Us?

• Competitive salary based on experience.
• Comprehensive benefits package (Health, Dental, Vision).
• Paid Time Off and Paid Holidays.
• 401(k) with company match.
• The opportunity to work in a supportive, mission-driven environment.

How to Apply

If you are an operations professional ready to take our practice to the next level, we want to hear from you!

We are an equal opportunity employer and a drug-free workplace.

Pay: $25.00 - $35.00 per hour

Experience:

• employee management: 2 years (Preferred)
• medical office operations: 2 years (Required)

Work Location: In person