Experienced Real Estate Administrator

Are you an organised, proactive professional with experience in the fast-paced world of real estate? We’re looking for a confident Administrator with real estate industry experience to join our growing team.

About the Role

As a key part of our office operations, you’ll provide essential administrative support to ensure smooth day-to-day running of property sales and management activities. This is a dynamic role suited to someone who thrives under pressure and enjoys working in a client-focused environment.

Key Responsibilities:

• Provide administrative support including handling phone calls, emails, calendar management, and appointment scheduling
• Prepare, review, and manage various documents such as contracts, agreements, and property listings (Property Finder, Dubizzle, Bayut)
• Apply for and manage Trakheesi permits; ensure compliance with RERA regulations
• Prepare Tenancy Contracts, Form A, B, I, and F as required
• Generate tax invoices for commission and follow up on payments
• Assist in WPS payroll processing for agents and staff
• Accurately prepare and file VAT returns with the Federal Tax Authority (FTA)
• Update and manage property listings on MLS and other marketing platforms
• Coordinate transaction timelines and ensure timely task completion
• Track and follow up on commissions to ensure timely payments
• Maintain organized digital and physical filing systems for transactions and compliance
• Communicate professionally with clients, agents, and vendors
• Updating Excel and Google Sheets
• Making cold calls to landlords, tenants, and investors to generate leads (training provided)

Requirements:

• Minimum 2 years of experience in a real estate administrative role (Dubai experience preferred)
• Experience in AML/CFT and compliance officer.
• Strong knowledge of RERA, Trakheesi, VAT filing, and WPS processing
• Experience in property management, commission tracking, and tax invoicing
• Proficiency in Microsoft Office (Word, Excel, Outlook) and CRM systems
• Excellent written and verbal communication skills in English
• High attention to detail with a proactive, problem-solving attitude
• Willingness to work flexible hours, including weekends and handle urgent requests

Benefits:

• Visa provided after 2-month probation period
• Opportunity to grow within a prestigious real estate firm
• Full training provided on property listing platforms and internal systems
• Professional development and career advancement opportunities
• Performance-based bonuses and development opportunities

Job Type: Full-time

Salary: Up to AED 3,500 per month

Job Type: Full-time

Pay: AED2,000.00 - AED3,500.00 per month