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Facilities and Maintenance Administrator (Part-time)

About us

Part of a global network, LOGISTEED UK Limited (formerly Vantec) are headquartered in Washington, Sunderland and owned by the LOGISTEED Group, one of the top logistic providers in the Japanese market.

LOGISTEED UK Limited operates purpose‑built Processing Centres, with teams embedded directly within customer operations across 13 sites in total. Its head office sits within a 40,500 sq metre facility at Hillthorn Business Park in Washington, Sunderland, supported by a second 38,750 sq metre facility at Turbine Business Park less than a mile away, and a third Sunderland site leased to a partner. The company also manages a 3,300 sq metre centre in Basingstoke. All three locations are strategically positioned close to major transport routes to support efficient UK and international distribution.

We deliver high‑quality logistics services to manufacturers in the automotive, premium automotive, construction machinery, commercial lighting, electric battery, offshore renewable energy, HVAC and fashion sectors.

Specialising in contract logistics, transportation and process design, we use a range of innovative ways to add value to our clients, creating strong partnerships and investing in a deep understanding of our customers’ business; their customers; the challenges they face and the goals they want to achieve.

Our services include Last-Mile / Just-In-Time (JIT) logistics, Transportation, Warehousing, Kitting, Sequencing, Decant, Linefeed and freight forwarding with track and trace. Our operations are underpinned by flexible and agile systems which integrate seamlessly with our customers to create robust processes.

LOGISTEED UK created the UK’s first immersive ‘living warehouse’ in 2018 and continues to pioneer work in immersive technology. Virtual Interactive Experience (VIE) is an immersive platform that uses 360-degree and 270-degree interactive projection to create realistic environments for training, sales and learning.

LOGISTEED UK are trailblazing within the industry in our drive to be carbon neutral and net zero by 2050. Through the introduction of interactive and engaging VIE 3D immersive suites; Virtual Reality and Fork Lift Truck Simulators, recycling initiatives and by increasing our fleet of low carbon transport to include electric and Hydrotreated Vegetable Oil (HVO).

We focus on building positivity and energy in our business, recognising the work of our teams. We value the communities around us, and we are extremely focused on ‘home grown talent’ with commitment to nurturing and growing our own people. With LOGISTEED UK is not just a job, it’s a career and it’s here for the taking.

Hours of work

Working within the Facilities and Maintenance team based at the Hillthorn Business Park, 16 hours per week: Candidates must be flexible to support overtime when required.

Working Hours & Flexibility

The role is contracted for 16 hours per week, with the potential for additional overtime, when required, to support business needs. While the total weekly hours are fixed, there is flexibility around how these hours are worked. They may be spread across two, three or four days per week, to be mutually discussed and agreed upon at the interview stage.

Facilities and Maintenance Administrator

Job Purpose

LOGISTEED UK Limited is seeking a highly organised and proactive Facilities and Maintenance Administrator to support the effective operation of our Head Office and wider facilities function. This role plays a vital part in coordinating maintenance activity, maintaining accurate records and ensuring our facilities remain safe, compliant and fully operational.

The successful candidate will work closely with the Facilities and Maintenance Manager and alongside a team of Facilities and Maintenance Apprentices and Technicians, providing essential administrative and coordination support.

This is an office‑based role requiring in‑person attendance at our Washington Head Office.

Key Responsibilities:

Coordinate and schedule planned and reactive maintenance activities
Raise, monitor and close work orders in a timely and efficient manner
Liaise with internal teams, contractors and external suppliers
Maintain accurate records of maintenance activities, documentation and certifications
Support health, safety and environment compliance, including record‑keeping, reporting and documentation
Assist with facilities inspections, audits and compliance checks
Provide general administrative support related to facilities and maintenance operations

Key Skills and Experience

Previous experience in an administrative or facilities support role
Strong organisational and time‑management skills
Excellent communication and interpersonal skills
Ability to manage multiple tasks and prioritise effectively
Good working knowledge of Microsoft Office (Word, Excel, Outlook)
High attention to detail with a proactive approach to problem‑solving
Basic understanding of health and safety regulations (desirable, but not essential)

Personal Attributes

Reliable, dependable and well‑organised
Positive team player able to collaborate across functions
Capable of working independently when required
Flexible and adaptable in a dynamic working environment

What We Offer

A flexible part‑time role with agreed working patterns
Opportunity for overtime, subject to business requirements
A supportive team environment within a growing organisation
Exposure to a wide range of facilities and maintenance activities

Employment Accountabilities

Stakeholder/Customer:

To ensure that Facilities and Management (F&M) provide a high standard of service to all stakeholders.
Maintain a professional attitude at all times.
upport all tasks as required to ensure customer satisfaction.

Staff/People/Team:

Actively communicate with the F&M team and internal/external customers to effectively handle day-to-day tasks and communicate any problems and concerns.
Foster a teamwork ethic by ensuring participation in all team activities.
Ensure equality, diversity and dignity are respected/observed, and any contraventions are reported.
Work positively with management and interfacing departments.
Maintain a professional and polite attitude at all times.

Processes:

Carry out tasks/functions as directed.
Ensure that all activities are carried out in accordance with the company's Health, Safety and Environment (HSE) policy.
Ensure 5s is carried out daily.
Be able to follow processes and procedures to ensure that F&M maintains correct standards.

Results:

Achievement of daily workload in an accurate and timely manner.
Ensure the highest of Health and Safety standards are maintained.
Ensure Key Performance Indicators (KPIs) are achieved.

Financial:

Support the team with the submission of EPRs to the purchasing department.

Knowledge and experience
Essential

Able to use Microsoft Office applications.
Good interpersonal, communication and listening skills.
Ability to use initiative to think through problems to find solutions.
Ability to check for accuracy and pay attention to detail.
Good planning and organising skills.
Flexible and able to contribute to a team approach.
Ability to work with detailed accuracy and speed.
Able to multitask as priorities change.

Competencies

Essential

Developing Self.
Communicating.
Managing and Leading People.
Customer Focus.
Planning and Managing Work.
Analysis and Problem Solving.
Initiative and Decision Making.

Education/Qualification

Desirable

English & Maths GCSE at C grade or above.

Other

Essential

Must be aware of and/or can develop an awareness of Equal Opportunities issues and to comply with LOGISTEED UK Limited Policy Statement.
Must be flexible to work around the business as required and do overtime when required.
Good working knowledge of Microsoft Office (Word, Excel, Outlook).

Desirable