Facilities Coordinator - Film & Entertainment Production

FACILITIES COORDINATOR

• Department: Facilities
• Industry: Film & Entertainment Production
• Job Type: Full-Time | Competitive Pay Based on Experience/Skills

Position Overview

We are a Film & Entertainment Production company looking to hire a proactive Facilities Coordinator with strong construction and mechanical experience to oversee projects and daily facility operations/maintenance in a fast-paced production environment. This role requires real field experience with a hands-on approach in understanding of all levels of facilities management workflows, processes, and implementation. This role is responsible for all facilities/property grounds oversight, where a candidate must produce scope of work evaluations and plans, coordinate with vendors and support staff, manage work orders, support production logistics/operations, and ensure our facilities, property, and assets remain safe, functional, and production-ready at all times. The ideal candidate thrives under pressure, has top-notch communication skills, anticipates needs and provides resolution, is a critical thinker that can problem solve independently, and is able to adapt to sudden changes.

Company Description

Shiloh & Bros is known for creating and producing fun, family-friendly video content . With a passion for producing entertainment that brings joy and laughter, Shiloh & Bros has developed a loyal audience with a global impact. We release new videos weekly, consistently providing a unique and engaging experience for millions of viewers.

Role Description

The Facilities Coordinator oversees the operation, maintenance, and safety of production facilities, sound stages, workshops, property grounds, and office spaces supporting digital content creation. This role ensures a professional, efficient, and safe environment for company employees, cast, crew, and production staff. In the fast-paced entertainment industry, the Facilities Coordinator serves as the critical link between creative needs and operational execution.

Core Responsibilities

Operations & Maintenance Coordination

• Responsible for the daily operations and maintenance of all facilities, facility systems, equipment, and property grounds oversight.
• Coordinate facility readiness for shoots-ensuring stages, sets, workshops, vehicles, and any pertaining assets/resources used for film production are prepped, ready for use, and compliant.
• Lead projects pertaining to facility buildouts, stage modifications, and constructions projects from planning through completion.
• Coordinate and occasionally operate heavy equipment for project specific needs.
• Oversee property grounds keeping, grading, drainage management, and property maintenance.
• Establish and implement a preventative maintenance program to ensure optimal functionality of building systems and equipment.
• Manage and prioritize facility work orders, service repairs, and construction projects.
• Assist with production-related facility needs (ie. set builds, temporary infrastructures, utility demands, etc.).
• Maintain emergency response procedures, protocols, and documentation.
• Maintain and monitor accurate inventory records of materials, tools, and other related resources across multiple site locations.

Communication & Compliance

• Serve as liaison between the facilities department and the production teams, other departments, executive leadership, and admin staff.
• Ensure compliance with local, state, and federal regulations, OSHA, ADA, and fire safety regulations; conduct safety inspections and briefings.
• Maintain documentation pertaining to the facilities department, such as facility budgets, department staff, service contracts, compliance records, and vendor contracts.
• Ensure timely communication regarding facility issues and provide resolutions.
• Assist with procurement of supplies, materials, tools, and equipment.
• Supervise department maintenance technicians and supporting staff; fostering a safe and efficient work environment.
• Conduct routine inspections and risk assessments to identify maintenance needs and/or safety concerns.

Required Qualifications

• High School Diploma or equivalent required.
• (Preferred) Bachelor's degree or equivalent experience in Facilities Management, Engineering, Construction Management, or Production Operations.
• 2+ years related hands-on field experience in construction operations, facilities management, concrete/property grounds work, electrical/plumbing/hvac systems, and mechanical diagnostics/repairs.
• Ability to operate heavy equipment.
• Strong knowledge of building systems, safety codes, stage operations, and mechanical aptitude.
• 1+ years of Microsoft Office products and applications experience.
• Valid TN driver's license.
• Effective interpersonal verbal, and written communication skills.
• Strong leadership and communication skills.
• Able to manage multiple projects simultaneously.

Physical Requirements and Working Conditions

• Standing and walking for extended periods of time, lifting, carrying, pushing, and/or pulling, stooping, kneeling, crouching, and/or crawling.
• The job may be performed under some temperature extremes and under conditions with some exposure to risk of injury and/or illness.
• The employee is required to work on a ladder and in outside weather conditions when necessary.
• Must be able to lift and/or move up to approximately 25–50 pounds regularly.

Job Type: Full-time

Pay: $40,000.00 - $80,000.00 per year

Benefits:

• Paid time off

Work Location: In person