Facilities Management (FM) Administrator

Job Title: Facilities Management (FM) Administrator

Location: United Arab Emirates
Salary: AED 5,000 per month (All-inclusive)
Industry: Facilities Management / Real Estate / Property Services
Reporting to: Facilities Manager / Operations Supervisor

Job Summary:

The FM Administrator is responsible for providing administrative and coordination support to the facilities management team, ensuring smooth operations, documentation control, service request tracking, and client communications. The role requires strong organizational, communication, and system-handling skills.

Key Responsibilities:

• Coordinate day-to-day administrative tasks for the FM team.
• Maintain and update records of maintenance schedules, work orders, and service reports.
• Handle tenant/client service requests and escalate to relevant departments.
• Monitor and update CAFM systems (if applicable) for work order tracking and completion.
• Support procurement processes (e.g., issuing LPOs, tracking deliveries).
• Prepare and submit reports (daily, weekly, monthly) related to maintenance and operations.
• Maintain records of AMC contracts, renewal schedules, and vendor performance.
• Schedule and track preventive and corrective maintenance activities.
• Assist with onboarding of new service providers/vendors.
• Follow up on pending tasks with technicians, vendors, and subcontractors.
• Coordinate internal meetings and maintain FM documentation and filing system.
• Ensure compliance with company policies and HSE requirements.

Qualifications & Experience:

• Diploma or Bachelor's degree in Business Administration, Facilities Management, or equivalent.
• 2–4 years of experience in facilities management or administrative support in the UAE.
• Familiarity with CAFM/CMMS systems (e.g., Maximo, Concept Evolution, etc.) is a strong advantage.
• Proficient in MS Office (Excel, Word, Outlook).
• Good communication and coordination skills.
• Fluent in English (Arabic is a plus).

Skills Required:

• Strong administrative and documentation skills
• Time management and multitasking ability
• Customer service orientation
• Basic understanding of FM operations (MEP, housekeeping, soft/hard services)
• Team coordination and task follow-up
• Knowledge of UAE FM industry practices

Employment Type:

• Full-time
• Based on project requirements (residential, commercial, or mixed-use properties)

Job Type: Full-time

Pay: Up to AED5,000.00 per month