Facilities Manager

The Facilities Manager provides direct supervision and guidance to the maintenance and housekeeping departments. The FM will ensure proper functioning of all mechanical equipment and systems including routine and preventative maintenance. This position will also ensure a clean, safe and compliant physical environment for residents and staff. Responds to residents’ requests for assistance while maintaining a homelike atmosphere.

This position is on-site and may require evening and weekend responsibilities to address urgent issues and training needs. Position requires on-call responsibility, including personal on-call hours and a delegated on-call rotation for facility operations.

Essential Job Functions

The information provided below encompasses the functions and capabilities linked with this position.

Maintenance Planning and Execution

• Maintain and manage a master calendar of ongoing, seasonal, and cyclical maintenance tasks and replacement/refurbishment needs for resident rooms, community spaces and administrative offices.
• Negotiate and manage service contracts to ensure cost-effectiveness and quality work.
• Ensure regular maintenance on equipment to maintain safety standards.
• Oversee efficient and thorough preparation of resident rooms for new admissions.
• Identify projects for improvement and manage all approved projects through implementation and support.
• Reporting to the COO, assist in the planning and execution of capital building projects.
• Participate in maintenance work as needed to cover for maintenance technicians or simply to get a task done.

Compliance and Safety

• Ensure compliance with regulatory standards and organizational/departmental policies and procedures including annual inspections and state surveys.
• Plan for and direct staff participation in in-service training and educational programs.
• Monitor performance indicators for service levels and develop and implement performance improvement actions.

Supervisory and Management

• Supervise environmental services and maintenance staff, monitor, and prioritize workflow.
• Manage the selection, training, development, and evaluation of assigned staff. This includes participating in hiring, dismissing, and staff performance/competency evaluations.
• Collaborate with other departments to ensure we are serving residents and staff in a timely, efficient, and cost-effective manner.
• Represent ES at interdepartmental meetings (i.e.: Manager’s, safety, infection control and any other applicable committee meeting).
• Participate in departmental budget development, monitor financial performance and course correct as needed.
• Identify opportunities to enhance customer service to residents and staff through improved processes.

Inventory and Supplies

• Define, maintain records, and purchase equipment and supplies to support successful building functions.
• Keep abreast of new equipment and technology to assess effectiveness and efficiency of equipment, products, and safety standards.
• Organize and maintain all building/maintenance storage locations.

Vehicles

• Oversee scheduling, maintenance, and repairs for organization-owned vehicles.
• Ensure compliance with vehicle licensing, safety, and inspection requirements.

Skill Profile

The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities.

• Strong interpersonal and communication skills, including active listening and the ability to build trust and rapport with residents and colleagues.
• Commitment to person-centered care, trauma-informed practices, and professional workplace conduct, including adherence to HIPAA compliance and privacy standards,
• Ability to work effectively both independently and as part of a team.
• Ability to stay calm under pressure and manage challenging behaviors with empathy.

Job Qualifications

The following qualifications are required to perform the essential functions of this position.

• Minimum of 3+ years working in an environmental or facilities management role.
• Must pass extensive, state mandated background check.
• Bachelor’s degree, or commensurate in education, relevant certifications, or direct hands-on experience.
• Hands on experience with minor repair and maintenance for structural, electrical, plumbing, security, and HVAC systems required.
• Knowledge of budget management and facility supply and equipment purchasing.
• Knowledge of floor care & multi resident laundry operations required.
• Cleaning chemical knowledge and janitorial safety experience. (3+ years)
• Strong knowledge of Microsoft Office Suite.
• Strong problem-solving skills.
• Ability to work with frequent interruptions.
• Strong attention to detail.

The following qualifications are preferred.

• Experience in building safety and hazard reduction.
• Experience in a geriatric or behavioral health environment.
• Experience with DHS state surveys.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions listed above.

• While performing the duties of this position, the employee is regularly required to talk and listen.
• The employee frequently is required to stand, walk; use hands to finger, handle or feel and reach with hands and arms.
• The employee is occasionally required to sit, kneel, or crouch.
• The employee must have the ability to frequently lift and/or move up to 50 pounds.
• Specific vision abilities required by this position include close vision, depth perception and ability to adjust focus.

About Maybelle Center

Belonging is a basic human need. However, many of us face barriers that keep us from experiencing deep connection with others. Maybelle Center partners with neighbors in downtown Portland to build connection and a sense of belonging through affordable housing and inclusive social events and activities so more of us can experience a healthy, connected life and contribute to a thriving Portland. You can find out how we build belonging on our website: www.maybellecenter.org

The talented and devoted individuals who work at Maybelle Center bring a passion and commitment to our community every single day – in a sometimes challenging, but always rewarding, environment. We are guided by our core values: 1.) Every person has innate value and is important; 2.) It is a fundamental need to be socially connected with other humans; 3.) We all have something to offer and places where we can learn and grow – we are continually learning together.

Benefits/Perks

• Health insurance (paying 100% of the employee’s health premiums, and offering dependent coverage options)
• Employer Paid Life and Disability Insurance
• 401(k) option which is available upon 60 days of service and matches employee contribution $1/$1 up to 4%
• Monthly Tri-Met or parking pass
• Generous PTO policy
• Employee Assistance Program
• Flexible Spending Account
• Meal provided while on-site during work shift.

Compensation and Schedule

Salary Range: $72,000- $78,000

Monday through Friday 7:30am-4:00pm

A Note to Potential Candidates: Studies have shown that women, trans, non-binary, BIPOC, and other candidates from most-impacted communities are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. We are committed to building a diverse and inclusive organization, and we are most interested in finding the best candidate for the job. That candidate may be one who comes from a background less traditional to our field of work, and that is welcome. We would strongly encourage you to apply, even if you feel you do not meet every one of the qualifications described. Maybelle Center is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other protected characteristic.

We are proud to be an Equal Employment Opportunity Employer.

Requires passing pre-employment background check.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our human resources department.

Job Type: Full-time

Base Pay: $72,000.00 - $78,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person