Facilities Manager

Job Title: Facilities Manager (Office Operations & Administration)

Location: Ahmedabad (Navrangpura) — Managing 3 Office Locations

Employment Type: Full-time | On-site

Role Summary:

The Facilities Manager will be responsible for smooth daily functioning of 3 offices, including housekeeping, security, vendor management, repairs & maintenance, inventory, AMC compliance, pantry, office safety, and readiness for teams/clients. The role requires strong execution, vendor control, cost discipline, and quick problem-solving.

Key Responsibilities

1) Office Facilities & Daily Operations (3 Locations)

• Ensure offices are fully operational daily: lighting, AC, cleanliness, seating readiness.
• Conduct daily checks and weekly audits (checklists + photo logs).
• Ensure meeting rooms are clean, stocked, and ready at all times.

2) Vendor & Staff Management

• Manage housekeeping staff, pantry staff, security guards, electricians/technicians (direct/third-party).
• Vendor negotiation, replacements/escalations.
• Ensure daily attendance + task completion of support staff.

3) Repairs, Maintenance & AMC Management

• Coordinate all repairs: electrical, plumbing, carpentry, AC, printers, UPS/inverter appliances.
• Maintain AMC schedule (AC servicing, pest control, fire safety, CCTV, water purifier, etc.).
• Preventive maintenance planning to reduce breakdowns.

4) Procurement & Inventory Control

• Maintain and track inventory: cleaning supplies, pantry items, stationery, toiletries, consumables.
• Raise purchase requests, compare vendor quotes, ensure cost control.
• Maintain registers for assets and consumables, reduce wastage/leakage.

5) Safety, Security & Compliance

• Ensure basic workplace safety standards, fire extinguisher validity, first-aid readiness.
• Handle security protocols: visitor logs, access control, CCTV uptime.
• Coordinate emergency readiness and incident handling.

6) Admin Documentation & Reporting

• Maintain all facility documentation: vendor contacts, AMC copies, invoices.
• Weekly report to management: issues resolved, pending items, expenses, preventive actions.

7) Office Setup & Expansion Support

• Support new workstation setup, shifting, re-layout, minor renovations, signage, etc.
• Coordinate with interior/contractors for any changes across offices.

Required Skills & Qualifications

• 3–7 years experience in Facilities/Admin/Office Operations (multi-location preferred).
• Strong vendor management + negotiation ability.
• Basic understanding of AC, electrical, plumbing, internet coordination, CCTV/UPS.
• Excellent follow-up discipline; ability to close tasks fast.
• Reliable, calm under pressure, solution-first mindset.

Preferred (Nice-to-have)

• Experience managing multiple offices or co-working/corporate office facilities.
• Knowledge of fire safety/basic compliance processes.

Working Hours

• 6 days/week (flexible based on office needs)
• Must be available for urgent issues as required (breakdowns/emergencies).

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person