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Facilities Manager
Overview:
Construction and Project Management
Team Leadership and Supervision
Budgeting and Financial Management
Compliance and Risk Management
Administrative and Operational Support
Qualifications:
Physical Requirements
Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.
The Facilities Manager is responsible for planning, directing, and evaluating facility operations, maintenance, and capital improvements to ensure safe, efficient, and cost-effective environments that support organizational objectives. This role exercises independent judgment in prioritizing projects, allocating resources, managing vendors, and recommending facility-related investments and improvements.
Responsibilities:
Facility Operations and Maintenance
- Direct and oversee all facility maintenance operations, including HVAC, plumbing, electrical, and structural systems.
- Establish priorities for maintenance activities and allocate resources to ensure timely resolution of facility issues.
- Conduct and oversee regular facility inspections to identify operational risks, maintenance needs, and improvement opportunities.
- Develop and implement preventative maintenance strategies to reduce operational disruptions and extend asset life.
- Manage janitorial, landscaping, and other contracted facility services to ensure consistent service quality and cost control.
Construction and Project Management
- Lead planning and coordination for facility construction, renovations, and improvements.
- Participate in site evaluation, due diligence, and planning for new facilities or expansion projects.
- Evaluate project proposals, select contractors and vendors, and oversee project execution to ensure alignment with organizational goals, timelines, and budgets.
- Monitor project progress, resolve issues, and make decisions necessary to maintain project schedules and cost controls.
Team Leadership and Supervision
- Supervise and lead facilities staff, establishing priorities, assigning responsibilities, and monitoring performance.
- Provide coaching, training, and professional development to ensure staff effectiveness and accountability.
- Foster a collaborative and service-oriented work environment that supports organizational goals and operational excellence.
Budgeting and Financial Management
- Develop, manage, and monitor the annual facilities operating budget.
- Analyze maintenance and operational costs to identify efficiencies and cost-saving opportunities.
- Lead the development and management of the organization’s 10-year Capital Improvement Plan (CIP), evaluating facility needs, prioritizing projects, and recommending capital investments to support long-term operational and strategic objectives.
- Provide leadership with recommendations on major repairs, equipment replacement, and facility upgrades.
Compliance and Risk Management
- Ensure facilities operate in compliance with applicable building codes, safety regulations, and environmental standards.
- Oversee required inspections and certifications, including elevators, fire protection equipment, generators, and backflow prevention systems.
- Manage facility-related risk issues, including insurance claims and coordination with regulatory or emergency response authorities.
- Maintain and manage ADA compliance documentation and reporting requirements.
Administrative and Operational Support
- Manage systems for tracking maintenance requests and prioritizing work orders.
- Maintain facility records, service contracts, and key control systems.
- Coordinate facility needs related to telecommunications and network infrastructure with the IT department.
- Manage relationships with property owners and landlords for leased facilities.
- Perform minor repairs when appropriate and oversee external service providers for specialized work.
- Perform additional duties assigned, ensuring accountability and alignment with organizational objectives.
Qualifications:
- High School Diploma or equivalent required, College Degree in Operations, Business Administration or similar preferred.
- Professional certification in Facilities Management, Project Management or related field (CFM, FMP, PMP, or similar) preferred.
- 8-10 years of experience in facilities management or in a similar operational or logistical leadership capacity.
- Knowledge of building systems, maintenance practices, safety standards, or regulatory compliance requirements.
- Experience managing construction, renovation, logistical, or capital improvement projects, including vendor coordination and operational oversight.
- Experience with facilities management systems, maintenance or logistical tracking software.
- Strong financial and analytical skills, including budgeting and cost management.
- Strong leadership, decision-making, and problem-solving abilities.
- Excellent communication, organizational, and interpersonal skills.
- Ability to manage multiple priorities and make sound operational decisions independently.
Physical Requirements
- Ability to lift up to 20 pounds.
- Ability to perform physical activities, including standing, walking, bending, kneeling, and reaching for extended periods in order to inspect, maintain, and repair facilities.
- Valid driver’s license required.
- Ability to work flexible hours, including occasional evenings and weekends as operational needs require.
Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.
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