Facilities & Procurement Manager

Role Overview

We are seeking a proactive and detail-oriented Facilities & Procurement Manager to oversee all aspects of our office environments across multiple countries. The role covers management of office facilities, supplies, vendors, procurement of office assets, and administrative services to ensure smooth day-to-day operations and a safe, efficient, and positive workplace for our teams.

Key Responsibilities

• 1. Office & Facilities Management
  • Oversee the maintenance, upkeep, and functionality of all office spaces.
  • Ensure health, safety, and security compliance across all locations.
  • Manage space planning and seating arrangements in collaboration with HR and Ops.
  • Coordinate office expansions, moves, and renovations.
• 2. Procurement & Asset Management
  • Lead procurement of office assets such as laptops, IT hardware, furniture, and equipment.
  • Develop and manage vendor relationships to ensure cost-effective purchasing with quality assurance.
  • Oversee asset lifecycle management: purchasing, deployment, tracking, and retirement/disposal.
  • Maintain accurate inventory records of IT and non-IT office assets.
  • Establish procurement policies and approval workflows in line with governance and finance.
• 3. Office Supplies & Vendor Management
  • Manage inventory and timely procurement of office consumables (supplies, stationery, refreshments).
  • Negotiate and manage contracts with vendors and service providers (cleaning, security, utilities, maintenance).
  • Implement cost-effective purchasing strategies while maintaining quality.
• 4. Administration & Employee Experience
  • Develop and enforce facilities and procurement policies, processes, and standards across countries.
  • Manage relationships with landlords, building management, and external contractors.
  • Ensure the office environment supports productivity and well-being.
  • Coordinate with HR on office services for onboarding, events, and employee engagement.
• 5. Governance & Reporting
  • Maintain facilities and procurement budget, tracking spend across offices and categories.
  • Develop dashboards and reports on facility and asset KPIs (utilization, costs, incident response, inventory health).
  • Support compliance with local labor, health & safety, and regulatory requirements in each market.

Qualifications

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field.
• 4+ years of experience in facilities, office, or property management (experience in Saudi Arabia preferred).
• Strong knowledge of building systems, maintenance best practices, and workplace safety standards.
• Proven ability to manage vendors, negotiate contracts, and control budgets.
• Excellent organizational, problem-solving, and communication skills.
• Proficiency with MS Office Suite and familiarity with facility management software/tools.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Fluent in English and Arabic.