Facilities Supervisor

Job Title: Facilities Supervisor

Job Purpose:

To oversee worker accommodations and related facilities, ensuring efficient daily operations, full compliance with HSE standards, and high-quality service delivery in support of project and organizational requirements.

Key Duties and Responsibilities:

• Ensure accommodation compliance with HSE standards in coordination with the Safety Department.
• Conduct regular inspections to identify potential hazards and implement corrective actions.
• Verify readiness of emergency and safety systems.
• Oversee the application of quality standards in operations and maintenance activities.
• Oversee daily operations of worker accommodations and related facilities.
• Monitor cleanliness, catering, and general facility services.
• Coordinate with maintenance teams to address faults and operational issues.
• Conduct regular inspections and submit detailed reports.
• Maintain accurate accommodation records (occupancy, rooms, facilities).
• Handle worker complaints and resolve or escalate issues as required.
• Supervise cleaning and service staff and ensure performance standards are met.
• Submit regular operational and inspection reports to the Facilities Supervisor / relevant management.
• Support Project Management by providing suitable accommodations based on project and regional requirements.
• Follow up on renewal of existing and new accommodation and facility contracts.
• Monitor operational costs related to accommodations and offices (electricity, water, maintenance, etc.).
• Prepare handover and takeover reports for accommodation units and facilities.
• Coordinate with the HR Department to prepare, update, and manage worker accommodation lists.
• Arrange accommodation for new joiners.
• Coordinate with the Procurement Department for office and accommodation requirements.
• Follow up on payment and settlement of utility and service invoices for accommodations and offices.
• Prepare and submit Facilities Department deliverables and performance reports to the Logistics Manager.
• Send weekly task performance reports to the Logistics Manager.
• Oversee overall facilities compliance and report findings to the Logistics Manager.
• Update the Logistics Manager on key operational issues, risks, and challenges.