Facility Maintenance & Commercial Construction Support – Office Team Member

About Us

National Maintenance and Build Out Company (NMBOC) is a growing commercial construction and maintenance firm serving Fortune 500 clients across the Northeast region & expanding south. From retail fit-outs to nationwide facility support, our work is fast-paced, detail-oriented, and deadline-driven. As our project volume increases, we’re looking for an organized, reliable Office-Based Support Team Member to join our Facility Maintenance and Construction Division.

Position Overview

This is a supportive administrative role focused on assisting the operations, maintenance, and construction teams from our Warminster, PA office. The ideal candidate will be highly organized, tech-savvy, and capable of managing multiple moving parts in a fast-paced environment. You’ll play a key role in scheduling, communication, data entry, and helping coordinate both internal resources and subcontractors across multiple active jobs.

Key Responsibilities

• Support Facility Maintenance and/or Construction teams with administrative tasks

• Schedule work orders, coordinate subcontractors, and assist with dispatching

• Track project statuses, follow up on completion updates, and close out tasks in systems

• Maintain digital records, update internal databases, and organize project files

• Communicate professionally with vendors, clients, and field staff

• Assist with reporting, invoice support, and operations coordination

• Ensure all incoming maintenance requests are processed accurately and promptly

Qualifications

• 1–3 years of experience in office administration, construction coordination, or service dispatch

• Strong organizational and multitasking skills

• Clear and professional written/verbal communication

• Proficiency with Microsoft Office, email platforms, and scheduling tools

• Ability to learn internal platforms (CRM, dispatch, project management tools)

• Detail-oriented and deadline-conscious

• Knowledge of construction, facilities, or property maintenance terminology is a plus

Benefits

• Competitive hourly pay: $20–$25/hour DOE

• 401(k) with company match

• Health, Dental, Vision, and Life Insurance

• Paid Time Off (PTO)

• Stable, full-time office position with opportunity for growth

• Supportive, team-first environment in a growing company

Job Type

Full-Time | In-Office (Warminster, PA)

Equal Opportunity Employer

NMBOC is an equal opportunity and affirmative action employer. We value a diverse and inclusive workforce and encourage all qualified individuals to apply, regardless of background.

Apply Now

If you're highly organized, proactive, and thrive in a fast-moving environment, NMBOC would love to hear from you. Join our growing team and help support projects that make a difference across the region.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person