Facility Manager - Panvel

Job Profile: Facility Manager

Objective:

To manage and oversee the infrastructure, security, housekeeping, vehicle operations, and MIS reporting, ensuring a safe, efficient, and compliant working environment across all branches.

Key Responsibilities:

• New Branch Setup:
• Identify suitable locations for new branches, conduct site visits, and assess feasibility.
• Negotiate lease terms with property owners and finalize agreements.
• Coordinate branch setup, including infrastructure, furniture, equipment, and security installations, ensuring timely and cost-effective execution.
• Annual Maintenance Contracts (AMC) & Repairs:
• Manage AMC for electrical, AC, plumbing, and other building systems.
• Oversee repair and maintenance activities to ensure minimal disruption to branch operations.
• Schedule preventive maintenance and inspections to enhance equipment longevity.
• Housekeeping:
• Lead and manage a housekeeping team, ensuring cleanliness and hygiene across all branches.
• Set and monitor daily housekeeping schedules and performance standards.
• Security Guards Management:
• Oversee the vendor responsible for providing security guards.
• Ensure security guards follow standard operating procedures (SOPs) and maintain discipline and professionalism.
• Conduct routine checks and inspections to assess guard performance and SOP compliance.
• Security Solutions Vendor Coordination:
• Coordinate with the vendor providing security solutions, including CCTV systems, alarm systems, vaults, and access controls.
• Conduct regular audits to ensure all security equipment is functioning optimally.
• Coordinate the installation and setup of security equipment in new branches.
• Vehicle Management:
• Oversee the management of company vehicles, ensuring they are well-maintained, insured, and compliant with legal requirements.
• Schedule regular servicing, monitor fuel consumption, and maintain vehicle usage records.
• Regular Branch Visits:
• Conduct regular visits to all branches to assess the condition of infrastructure, security measures, housekeeping standards, and vehicle management.
• Identify and address any issues related to facility maintenance, repairs, or compliance with SOPs.
• MIS & Reporting:
• Maintain and update MIS reports related to branch infrastructure, maintenance schedules, security audits, and vehicle usage.
• Monitor and analyze vendor performance, cost analysis, and branch setup progress.
• Budget & Cost Control:
• Manage the facility budget, optimizing costs while maintaining service quality.
• Negotiate contracts with vendors to achieve cost-effective solutions without compromising standards.
• Emergency Preparedness:
• Develop and implement emergency response protocols for fire, theft, and other emergencies.
• Conduct regular safety drills and ensure all employees are trained in emergency procedures.

Qualifications & Skills:

• 3+ years of experience in facility management.
• Strong negotiation, vendor management, and budgeting skills.
• Excellent problem-solving and decision-making abilities.
• Ability to manage multiple teams and prioritize tasks effectively

Key Performance Indicators (KPIs):

• Timely and cost-effective setup of new branches.
• Compliance with AMC schedules and repair turnaround time.
• Housekeeping performance and cleanliness standards.
• Security guard SOP compliance and performance.
• Functionality and uptime of security equipment.
• Accurate and timely MIS reporting with actionable insights.
• Efficient vehicle usage and cost control.
• Frequency and quality of branch visits with prompt resolution of identified issues.

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person