Faculty Affairs Officer - Operations

About RUA

RUA is a forward-thinking institution for cross-cultural arts education and creative innovation in the Middle East that fosters bold ideas that inspire progress and transform society by cultivating industry and academic collaboration and rethinking creative education, all while creating a space for global ideas to flourish in a culturally inspiring environment.

Our Vision
To be an inspiring beacon of knowledge for future generations, integrating culture and arts, empowering students to discover passions and develop talents while fostering creativity and cultural exchange.
Our Mission
To cultivate an innovative educational environment in culture and arts, delivering cutting-edge programs that foster cultural and artistic engagement, enriching both the Saudi and global communities.
Our Aspirations
The leading cultural university across the Middle East and North Africa.
Ranked among top 50 universities worldwide specializing in cultural education.
A global hub for cultural education and knowledge exchange.

Purpose

Provides operational, procedural, and coordination support across the faculty lifecycle during the university’s start-up and early growth phases. The role ensures consistent implementation of approved frameworks and effective interfaces with HR, Quality Assurance, and academic units, enabling the university to function day to day while foundational systems are still emerging.

Job Roles and Key Responsibilities

General Responsibilities

Support the day-to-day functioning of Faculty Affairs during the university’s start-up phase.
Act as a key operational point of contact for faculty-related administrative processes.
Ensure consistency and accuracy in faculty lifecycle administration.

Strategic Responsibilities

Support the implementation of approved faculty-related policies, frameworks, and operating guidelines.
Contribute to institutional readiness by ensuring faculty processes are documented, tracked, and auditable.
Provide reliable operational input to support future systemisation and scaling of faculty affairs functions.

Operational Responsibilities

Coordinate faculty onboarding, induction, and lifecycle administration in partnership with HR.
Maintain accurate faculty records, including appointments, contracts, renewals, leave, and service data.
Provide procedural and administrative support for faculty appointments, renewals, and committee processes.
Track faculty-related processes, timelines, and documentation to support launch and early operations.

Ideal Experience, Capabilities and Skills

Industry Experience

Experience in faculty affairs, academic administration, or higher education operations.
Familiarity with academic appointment processes and institutional procedures.

Management and Operational Capabilities

Strong organisational and process management skills.
Ability to manage multiple workflows in a start-up or evolving institutional environment.
High level of accuracy and attention to detail.

Interpersonal Skills