Family Office Personal Assistant

Job Title: Family Office Personal Assistant
Location: Dubai, UAE
Job Type: Full-Time

Overview
We are seeking an experienced, organised, and discreet Family Personal Assistant (PA) to support the daily lifestyle, logistics, and operations of a private household in Dubai. This role requires exceptional attention to detail, strong communication skills, and the ability to multitask across personal, family, and household matters.

The ideal candidate will bring a calm, proactive, and solution-oriented mindset to a fast-paced, dynamic environment. This position is ideal for a second-jobber with some prior experience who is eager to grow, develop, and commit long-term.

Key ResponsibilitiesTravel & Logistics

• Assist the existing PA team with all aspects of family travel, including flight research, bookings, check-ins, ground transportation, and luggage coordination.
• Support visa processing and passport renewals for family members and household staff.
• Maintain and update travel schedules, itineraries, and family preferences in line with existing systems.

Household & Staff Coordination

• Support the oversight of domestic staff schedules, duties, and performance.
• Act as a liaison between household staff and the principals to ensure smooth daily operations.
• Coordinate household maintenance, repairs, and property upkeep across all residences.
• Assist with pet care logistics, including grooming, veterinary visits, and supplies.

Children’s Schedules

• Organise and maintain children’s school timetables, extracurricular activities, tutoring sessions, and holiday programs.
• Ensure templates and schedules are accurately updated, circulated, and synced with online calendars.
• Arrange recreational activities, outings, and time-management plans for children.

Health & Administration

• Assist with private medical insurance claims and health-related paperwork.
• Maintain family calendars, medical appointments, and key reminders.
• Keep accurate records of important documents, renewals, and personal files.

Property & Finance Coordination

• Assist with tracking household expenses and coordinating with property managers, utilities, and service contractors.
• Monitor and renew household contracts, insurance policies, and administrative documentation.

Lifestyle Management

• Make restaurant, spa, hospitality, and leisure reservations according to family preferences.
• Handle personal shopping, gift procurement, and special errands.
• Serve as a central point of contact for personal, household, and lifestyle-related matters.

Key Requirements

• Minimum 2 years’ experience in a similar Personal Assistant or Private Household role.
• Good understanding of travel logistics, international bookings, and visa procedures.
• High level of discretion, confidentiality, and emotional intelligence.
• Excellent communication and interpersonal skills.
• Strong organisational ability with proven multitasking and time-management skills.
• Tech-savvy — comfortable with Google Calendar, Excel, Word, and daily communication on iPhone.
• Basic working knowledge of AI tools for research and workflow efficiency.
• Fluent, articulate English (written and spoken).
• Flexible, proactive, and solution-driven approach.

Desirable

• Previous experience supporting HNW/UHNW families.
• Familiarity with private household management and luxury service expectations.
• Understanding of family dynamics, child-friendly routines, and pet care.

Hours of Work

• In-office, 6 days per week
• Every alternate Saturday from home
• Monday–Saturday, 9:00 AM – 6:00 PM

Job Type: Full-time

Pay: AED3,500.00 - AED4,000.00 per month

Work Location: In person

Application Deadline: 06/12/2025
Expected Start Date: 10/12/2025