FEMALE-Proposal & Documentation Coordinator

Job Title: Proposal & Documentation CoordinatorJob Description-FEMALE

The Proposal & Documentation Coordinator is responsible for supporting the construction and real estate operations by preparing, organizing, and managing all project-related documents, quotations, and correspondence. The role involves coordinating with clients, suppliers, subcontractors, and internal teams to ensure smooth workflow, accurate documentation, and timely submission of proposals.

Key Responsibilities

• Prepare, review, and organize all project documentation including proposals, quotations, letters, contracts, and reports.
• Assist in the preparation of BOQs, cost estimates, and pricing sheets for construction and maintenance projects.
• Contact suppliers and subcontractors to obtain material quotations, negotiate basic rates, and ensure timely collection of offers.
• Coordinate with real estate clients for tenancy matters, renewals, maintenance requests, and follow-up communication.
• Maintain accurate records of quotations, project files, supplier data, and client communications.
• Prepare professional documents using MS Word, and handle data analysis, reports, and costing sheets using MS Excel (advanced formulas preferred).
• Support the estimation team by comparing quotations, preparing summary sheets, and generating price breakdowns.
• Ensure all documentation is filed, indexed, and updated in the system for easy retrieval.
• Follow up on project submissions, client approvals, and supplier confirmations.
• Assist in preparing presentations, company profiles, and tender submission documents.
• Coordinate with the accounts department for payment follow-ups and invoice tracking when required.
• Provide administrative support to the technical and operations team whenever needed.

Skills & Qualifications

• Strong proficiency in Microsoft Excel (formulas, formatting, calculations) and Microsoft Word.
• Good communication skills for dealing with clients, suppliers, and internal teams.
• Knowledge of construction materials, basic pricing, and documentation processes.
• Ability to handle multiple tasks and deliver documents within deadlines.
• Organized, detail-oriented, and able to maintain systematic records.
• Previous experience in construction or real estate documentation is an advantage.

Job Type: Full-time

Pay: AED2,000.00 - AED2,500.00 per month