FEP Executive Assistant – Operations & Recruiting Support (New York, NY / Remote)

François Executive Partners™ (FEP) is a boutique private protection firm specializing in executive and celebrity coverage, discreet travel protection, and luxury risk management.
We deliver world-class protection with the precision of a global security standard and the discretion of a luxury concierge service as we expand our New York operations.

FEP Executive Assistants are integral to that mission. They embody The FEP Standard™: refined professionalism, discretion, efficiency, and unwavering attention to detail. Their work ensures that every element of FEP’s operations, recruiting, and client coordination reflects the same standard of excellence expected in the field.

Position Overview

As an FEP Executive Assistant, you will support the Founder and assist with recruiting, scheduling, and operational coordination as the firm scales. This role requires professionalism, organization, and the ability to manage multiple priorities in a fast-moving environment where confidentiality and precision are paramount.

You will be the organizational backbone of the company, managing applicant interviews, communications, and internal scheduling while representing the discretion and polish expected of the FEP brand.

Responsibilities

• Coordinate applicant sourcing, scheduling, and first-round interviews for prospective FEP Agents and staff.
• Maintain organized candidate files, rosters, and onboarding documentation (NDAs, W-9s, certifications, etc.).
• Assist with calendar management, email correspondence, and project tracking for the Founder.
• Prepare and maintain operational spreadsheets, briefings, and internal checklists.
• Communicate professionally with candidates, vendors, and partners while maintaining strict confidentiality.
• Support logistics and scheduling for client operations, training days, and team meetings.
• Uphold The FEP Standard™ in written communication, tone, and presentation at all times.

Qualifications

Required:

• Exceptional organizational and communication skills.
• Strong attention to detail and ability to prioritize multiple tasks independently.
• Professional demeanor with experience handling sensitive or confidential information.
• Proficiency in Google Workspace, Microsoft Office, and scheduling platforms (Calendly, Zoom, etc.).
• Reliable remote setup with ability to work part-time and adapt to changing priorities.

Preferred:

• Prior experience as an executive assistant, recruiting coordinator, or administrative support professional.
• Background or familiarity with executive protection, security management, or luxury service industries.
• Bachelor’s degree or relevant coursework in Business, Communications, or related field.
• Comfort operating within a high-expectation, discretion-driven culture.

Compensation

• $20–$30 per hour, based on experience.
• Flexible, remote schedule with opportunity for hybrid work in New York City.
• Potential to advance into Operations Coordinator or Talent Manager role as the firm grows.
• Access to exclusive FEP training and development opportunities.

How to Apply

Qualified candidates may apply directly through our website at francoisexecutivepartners.com/joinfep.
Applications submitted outside the official FEP portal will not be considered.
All candidate communications will be managed by Margaux, FEP’s digital concierge.

About François Executive Partners™

François Executive Partners™ (FEP) is a New York-based private protection and risk management firm serving executives, public figures, and private clients.
FEP is redefining luxury security through professionalism, discretion, and purpose-driven excellence.

Join a firm built on precision, integrity, and the belief that every detail matters.

Job Types: Full-time, Part-time, Contract, Temporary

Pay: $20.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Application Question(s):

• Applications are only considered once submitted through francoisexecutivepartners.com/joinfep. Have you completed your application there?

Work Location: Remote