FFE & OSE Project Manager

The FFE & OSE Project Manager is responsible for the end-to-end management of Furniture, Fixtures & Equipment (FFE) and Owner Supplied Equipment (OSE) across all design and construction projects. This role serves as the primary point of coordination for art programs, signage packages, and all owner-furnished items — ensuring seamless integration from schematic design through project closeout. The ideal candidate brings deep technical knowledge, vendor relationships, and a collaborative spirit to deliver exceptional interior environments on time and within budget.

DUTIES & RESPONSIBILITIES:

FFE & OSE Program Management

• Manage all FFE and OSE scopes across concurrent design and construction projects from programming through installation and project closeout.

• Work with a procurement agency to develop and maintain comprehensive FFE/OSE budgets, schedules, and procurement logs aligned with overall project timelines.

• Coordinate with internal project managers, architects, and interior designers to integrate FFE/OSE into design documents.

• Issue RFPs, evaluate bids, and manage vendor selection processes in coordination with procurement and legal teams.

• Track and expedite purchase orders, delivery schedules, and installation milestones to avoid schedule impacts.

• Conduct site walks during construction to verify field conditions and resolve FFE/OSE conflicts proactively.

• Oversee punch list, warranty claims, and final documentation for all FFE/OSE items at project closeout.

• Maintain inventories for any extra items across all projects

Art Program Management

• Lead the development and execution of art programs in collaboration with design teams and art consultants.

• Manage artist sourcing, contract negotiation, commission scope, fabrication timelines, and on-site installation coordination.

• Review art submittals and ensure compliance with design intent, structural requirements, and installation standards.

• Maintain art inventories and provenance documentation for all commissioned and purchased works.

Signage & Wayfinding

• Oversee the complete lifecycle of signage and wayfinding packages, including design, permitting, fabrication, and installation.

• Coordinate with brand, marketing, and operations teams to ensure signage aligns with brand standards and operational needs.

• Manage signage vendor relationships and quality control processes through delivery and installation.

• Review shop drawings, material samples, and mock-ups for compliance with design documents and specifications.

Stakeholder Coordination & Communication

• Serve as the primary point of contact for all FFE/OSE, art, and signage matters across internal and external project stakeholders.

• Prepare and present regular project status updates, budget forecasts, and risk reports to senior leadership.

• Collaborate closely with the general contractor, architect of record, and subcontractors to sequence FFE/OSE activities effectively.

• Partner with operations teams to confirm functional and operational requirements are met prior to project turnover.

REQUIRED SKILLS & EXPERIENCE:

• Minimum of 5 years of experience in a directly comparable FFE/OSE project management role within design and construction environments.

• Bachelor’s degree in Interior Design, Architecture, Project Management, or a related field; or equivalent professional experience.

• Demonstrated experience managing art programs and/or signage and wayfinding packages on large-scale construction projects.

• Proven track record managing multiple concurrent projects with complex vendor and stakeholder ecosystems.

• Proficiency in project management platforms (e.g., Procore, Smartsheet, MS Project, or equivalent).

• Working knowledge of construction documents, specifications, and shop drawing review processes.

• Familiarity with procurement processes, including RFP preparation, bid analysis, and contract execution.

• Exceptional organizational skills with the ability to manage competing priorities and meet deadlines.

• Strong negotiation, communication, and interpersonal skills with the ability to influence across all levels of an organization.

• Highly attentive to detail and well organized with the ability to manage multiple projects simultaneously.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:

• Ability to work at a computer for extended periods

• Occasionally lift up to 15 pounds

• Communicate clearly in written and verbal formats

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. BHC participates in E-Verify.