File Clerk/Office Assistant

Job Summary

The File Clerk / Records Liaison is responsible for managing, organizing, and maintaining electronic records. This position plays a critical role in ensuring the accuracy, and accessibility of client files and legal documents, working closely with attorneys, paralegals, and support staff.

Responsibilities and Duties

• Maintain and organize electronic records
• Track and log incoming and outgoing records & record requests
• Communicate with external agencies/facilities regarding record requests
• Scan documents into document management systems
• Monitor file room inventory and supplies
• Ensure confidentiality and security of sensitive information in compliance with firm policies and legal regulations
• Respond to file requests and inquiries from attorneys and staff
• Assist with court filings
• Assist with miscellaneous office needs such as maintaining supplies and conference room set-up

Qualifications and Skills

• High school diploma required; additional coursework or certification in office administration or records management a plus
• Familiarity with legal terminology and document types preferred
• Strong organizational and time management skills
• Proficient in Microsoft Office Suite (Word, Outlook, Excel)
• Ability to lift and move boxes up to 25 lbs
• High level of discretion and confidentiality

Self-motivated and team player attitude is essential. Legal experience is not required, but preferred.

Job Type: Full-time

Base Pay: $15.00 - $20.00 per hour

Expected hours: 20 – 30 per week

Work Location: In person