FIN - FISCAL BUDGET AND GRANTS MANAGER

Offering help for today and skills for tomorrow, Community Services Consortium has the unique opportunity to change lives. By providing education, tools, and resources we help individuals and families chart a brighter course for their future. If helping people help themselves sounds like one of your passions, we want to hear from you.

40 HOURS/WEEK
SUPERVISION RECEIVED: Works under the general direction of the Finance Director who will provide agency direction and necessary approvals.
SUPERVISION EXERCISED: Supervision is the primary responsibility of the job. Duties are to oversee and ensure smooth operations, positive morale and harmonious working relationships within the Finance department. Responsible for approving time off requests, performance evaluations, department meetings and other supervisory duties.
POSITION SUMMARY: Responsible for the overall financial coordination and day-to-day management of all externally funded grants, contracts, and restricted funds including all accounting and reporting functions. Assures financial compliance with all applicable federal, state, and agency requirements. Assists Executive Leadership Team, Program Directors, and management staff in financial management of all funded grants, contracts, and restricted funds.
ESSENTIAL FUNCTIONS/ DUTIES & RESPONSIBILITIES
The duties listed are intended only as Illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform.
1. Fiscal Management
a. Prepares and oversees the budget preparation and submission of Federal, State, and other funding source grants/contracts.
b. Responsible for the post-award management of grants/contracts financial functions, including oversight of grant projections to ensure expenditures are in line with budgeted expectations and in accordance with specified terms of the grant agreement.
c. Ensures all grant financial activities are in compliance with applicable regulations, accounting standards, deadlines, and standard operating procedures.
d. Requests prior approval from funding agency if deviation from grant/contract terms is necessary.
e. Performs grant closeout functions required by funding source including reconciliations, financial status reports, and final reporting.
f. Oversees multiple program cost allocation methods to ensure costs are allocated to funding sources based on benefit received by program.
g. Recommends and implements required changes to fiscal area operations as required and in support of continuous improvement.
h. Facilitates the written documentation of required processes, procedures, and activities.
i. Maintains oversight of grant/contracts in the agency’s chart of accounts.
2. Technical Assistance
a. Provides technical assistance and guidance in the preparation, submission, processing, and management of grants and project contract proposals, awards, and agreements.
b. Participates in a cooperative Post-Award Grants and Contracts Administration training program for new county directors.
c. Advises senior program staff on budget management, variances or funding issues.
3. Monitoring and Assessment
a. Monitors and reviews monthly grant/contract expenditures reports and projections to ensure authorized budgetary limitations are not exceeded and program goals are met.
b. Monitors indirect cost pool allocations to ensure that budget and grant limitations are met and propose adjustments as required.
c. Monitors grant reimbursement (US Department of Health and Human Services and similar grants/contracts) to actual expenditures incurred to ensure compliance with grant performance.
4. Advanced Report Support
a. Prepares and oversees the preparation of financial reports needed for grants and contracts by compiling, researching, and analyzing data regarding the expenditures of grants and contracts.
b. Submits financial reports on time as required by grant/contract agreements.
c. Researches and analyzes various forms of data for current budget projects and new budget proposals.
d. Provides timely, accurate, comprehensive information to constituents as requested.
5. Collaboration
a. Collaborates with external agencies and internal administrative units to ensure compliance with Federal, State, and private regulations governing grants and contracts.
b. Coordinates the closure of all grants and works with Fiscal personnel to close out accounts at fiscal year-end.
c. Coordinates external and internal audits of grant/contract activity and interacts with independent auditors with interim and year-end audits, as appropriate.
d. Participates in a wide variety of committees and special projects.
e. Participates in budget planning meetings with management teams.
6. Supervision – Staff
a. Leads and monitors daily operations.
b. Recruits, selects, orients, and supervises.
c. Provides on-going individual feedback toward the goal of effective performance in a timely and appropriate manner.
d. Provides guidance and support to staff, developing skills and progress in their position.
e. Provides and supports professional development and training opportunities for staff.
f. Reviews and authorizes staff time records and overtime.
g. Ensures compliance with Agency policies and procedures as well as wage and hour laws and regulations within the department.
7. Teamwork: Communications and Partnership
a. Communicates effectively to build trust.
b. Maintains a professional, mutually respectful and productive working relationship with all Agency personnel.
c. Works with other program specialists to establish and update plans of action at Agency level.
d. Supports Agency’s ability to manage and implement programs independently within guidelines of performance standards and other requirements.
e. Works cooperatively with other agencies to meet the needs of families and children served.
f. Develops, prepares, coordinates, and maintains relevant statewide meetings.
8. Professional Development
a. Maintains skill and technical knowledge in assigned subject areas pursuant to their professional development plan.
b. Establishes professional networks to maintain expertise in field by participation in professional organizations.
9. Professional and Ethical Conduct
a. Supports Our Mission, What We Do, and Our Vision & Values in daily activities.
b. Demonstrates and apply continually the principles and values of CSC’s Ethics, Code of Conduct, and Code of Behavior.
c. Maintains confidence and protects Agency operations by keeping information confidential in compliance with CSC policy and procedures.
d. Applies safety practices in all facets of the performance of duties in compliance with safety standards and immediately reports any unsafe or hazardous working conditions and/or any injury.
e. Abides by the Head Start Standards of Conduct.
10. Other
a. Performs other work related or assigned duties.
QUALIFICATIONS & REQUIREMENTS
EDUCATION AND EXPERIENCE: Baccalaureate degree from an accredited four-year college or university with major course work in Business Administration, Finance, Accounting, Economics, Public Administration or any equivalent combination of experience and training that provides the required knowledge, skills and abilities. Additional education of one year may be substituted for one year of required experience.

KNOWLEDGE, SKILLS AND ABILITIES:
Three years of professional experience in financial management, budgeting, accounting, policy analysis, or research, preferably in a governmental or grant-based organization, including supervision, data analysis, and project planning and management or one year related responsible paraprofessional experience. Regular attendance is a requirement of this position. A professional and courteous manner and an ability to work harmoniously with other employees and the general public.

SPECIAL REQUIREMENTS:
Must pass a criminal history background investigation; however, a conviction of a crime may not necessarily disqualify an individual from this classification. Possession of or ability to obtain a valid Oregon driver’s license required.
WORK ENVIRONMENT/ WORKING CONDITIONS/ PHYSICAL DEMANDS
The work environment and working conditions described here are representative of those that are typical of the job and must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
This job is typically performed in an office environment under usual office working conditions. The noise level in the work area is typical of most office environments, with some telephones, personal interruptions, and background noises. In the performance of job duties, the employee is frequently required to sit; talk or hear; walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

OUR CORE VALUES
Servant Leadership · Respect · Equity · Resilience · Belonging · Innovation

Servant leadership prioritizes shared growth, well-being, and empowerment of all.
Respect for every person, community, and culture.
Equity recognizes we don’t all start from the same place and informs the unique supports to empower individuals.
Resilience fostered by providing opportunity today and the hope to plant seeds for tomorrow.
Belonging through cultivation of a community that sees, values, and exemplifies authenticity.
Innovation inspires creative solutions that lead to continuous improvement, collaboration, and desire to grow.