Finance Administrator

Job description/Job brief  

Location: Dubai (On-site)

Work hours are 9am-5pm Monday through Friday.

Overview

We need a Finance Administrator who can manage multi-region payroll, contract uploads, government payment portals, and a detailed bonus-tracking process. This is an in-office role in our Jumeriah Lakes office. Most recurring tasks are predictable, but certain items like annual rent payments or contract corrections need to be handled promptly when they arise.

This person must be comfortable working with U.S. government systems (WAWF/PIEE), coordinating with internal teams, and keeping our bonus calculations accurate and up to date.

Key Responsibilities

Payroll & Core Finance Operations

· Process payroll for Dubai, Europe, and Asia.

· Manage office rent payments (annual) and maintain related documentation.

· Support project closeouts, bonuses, and recurring financial tasks.

Government Contract & Invoice Management

· Upload all contracts, modifications, and required documents into WAWF and PIEE.

· Track invoice progress to prevent delays in government payments.

· Contact the appropriate WAWF accepting officials or other responsible parties to move stuck invoices forward.

· Communicate with contracting officers when contract tables require correction in WAWF or PIEE.

· Maintain accurate internal logs of submissions, corrections, and payment status.

Bonus Calculation & Project Closeout Coordination

A significant portion of this role is maintaining up-to-date bonus calculations for eligible staff. This requires coordinating with internal teams and validating that each project meets all requirements before bonus amounts are updated in the company system.

Bonus workflow includes:

1. Confirming government payment has been received for the project.

2. Verifying all project invoices are paid, closed, and reconciled.

3. Liaising with the credit card reconciliation team to ensure all project-related costs are properly attributed by responsible staff.

4. Ensuring the responsible staff member and their supervisor have confirmed the project as closed.

Once all criteria are met, calculate staff bonuses based on contract terms and maintain these figures weekly in the company software so staff can view their bonus progress and confirm if they have met their sales floor requirements.

General Finance Support

· Coordinate with internal teams to ensure data is complete and accurate for payroll, contract payments, and bonus calculations.

· Maintain internal audit-ready financial documentation.

· Assist in month-end and project-end reporting as needed.

Qualifications

· 3+ years of finance, payroll, or accounting administration experience.

· Experience with U.S. government systems (WAWF, PIEE) strongly preferred.

· Strong understanding of multi-step financial processes and cross-team coordination.

· High accuracy and strong follow-through, especially with time-sensitive contracts and invoice issues.

· Proficiency with spreadsheets and financial software.

· Able to work full-time on-site in Dubai.