Finance Administrator - Part Time

Columbia County Habitat for Humanity is seeking a part-time Finance Administrator to serve as the financial backbone of a small but impactful nonprofit organization based in Saint Helens, Oregon. Working 8–12 hours per week, this role owns all bookkeeping and financial reporting functions; from day-to-day QuickBooks data entry and accounts payable to monthly financial statements, payroll administration, and grant reporting. Reporting directly to the Executive Director and working closely with the Board Treasurer, this person plays a critical role in keeping the organization financially sound and audit-ready. It's a hands-on, detail-oriented role well suited to an experienced bookkeeper who wants to contribute meaningful work to a mission-driven community organization.

Qualifications:

• Two year accounting degree required
• 4 year accounting degree preferred
• Two years General Ledger and Accounts Payable experience required

Skills & Experience Needed:

• Accuracy, attention to detail and financial aptitude
• QuickBooks Pro Advisor Level knowledge preferred. Proficient in Excel
• Knowledge of non-profit and/or job costing a big plus
• Must be able to handle general ledger responsibilities, payroll regulations and month-end closing procedures
• The ability to work effectively with a diverse group of people
• Valid driver’s license required

Job Classification: Non-Exempt

Hours: Estimated 8 to 12 hours per week.

Reports to: Executive Director, works closely with Board of Directors Treasurer

Anticipated Start Date: August/September 2026

Job Responsibilities: Include bookkeeping and financial record keeping and reporting. Specific duties include but are not limited to:

Bookkeeping – Responsible for all general ledger accounting processes

• Maintain chart of accounts and proper accounting records
• Record deposits in to QuickBooks
• Process all payments and expenses in Quickbooks, prepare checks, assure prompt payment and discount use
• Resolve billing discrepancies and follow up on credits
• Record payroll in QuickBooks
• Prepare all month-end adjusting journal entries
• Prepare monthly Asset and Liability Account reconciliations
• Monitor compliance with document retention policies
• Monitor/handle all issues involving credit
• Monitor internal controls and develop additional controls where needed
• Work in manner to help ensure that affiliate control matrix is maintained consistently

Payroll – Responsible for working with payroll services and accounting for processed payroll

• Manage relationship with payroll service – ensure proper reporting and tax deposits
• Ensure compliance with all payroll changes and regulations
• Responsible for accuracy of employee deductions

Financial Reporting – Responsible for monthly, annual and special reporting

• Generate monthly financial statements
• Prepare financial documentation, as needed, for grant funders
• Prepare information for annual audit or financial review.
• Assist with annual budget preparation
• Prepare reports for directors as needed, such as Cost of Builds, Budget Performance Reports, Functional Expense analysis, etc.
• Assist treasurer with preparation of board information
• Various record keeping activities

Cash Asset Management – Responsible for monitoring cash needs, and maintaining external contacts

• Reconcile and monitor daily cash receipts from ReStore operations
• Monitor partner family mortgage payment and complete annual escrow analysis.
• Maintain banking and credit card relationships
• Manage multiple checking and savings accounts, assuring proper balances

Assist with fundraising activities as needed and support and assist in the implementation of strategic goals and objectives.

Typical Scope of Work - Weekly-

• Data entry into QuickBooks: daily sales (Cash/Credit cards), misc. entries (hand written checks, deposit, etc.), credit card receipts (verify charges)
• Accounts Payable (bills/invoices) & write checks
• Accounts Receivables (checks & cash) - make deposits
• Verify Bank accounts
• Verify mortgage & escrow accounts
• File paperwork
• Backup QuickBooks
• Take deposits to bank

Typical Scope of Work - Monthly-

• Reconcile bank accounts
• Reconcile credit cards
• Enter journal entries
• Enter depreciation
• Check data integrity (Verify correct coding)
• Create monthly reports and send to Board members via email
• Email to employees informing them when to have time sheets verified and turned in
• File monthly Board minutes/reports
• Payroll & Thrivent Simple 401K admin

About Columbia County Habitat for Humanity

Mission: Seeking to put God's love into action, Habitat for Humanity brings people together to build homes, communities, and hope.

Vision: A world where everyone has a decent place to live.

Columbia County Habitat for Humanity was founded in 1999 by a group of County residents interested in helping their neighbors in need. To date, CCHFH has constructed 13 houses, provided homebuying assistance to another six families, completed 39 access ramps and 20 home repairs for low-income homeowners. Recognizing the lack of access to State funding, CCHFH became an IDA matched savings provider in 2021 and has helped distribute $123,700 to 19 people to help meet their home purchase and home repair goals.

Pay: $900.00 - $1,200.00 per month

Benefits:

• 401(k) matching

Work Location: Hybrid remote in Saint Helens, OR 97051