Finance and Operations Assistant - Part-Time

Part-Time Finance & Operations Assistant

Location: Pittsburgh, PASchedule: Part-Time, 20-25 hours per week

About Café Momentum Pittsburgh

Café Momentum Pittsburgh is a workforce development program committed to transforming the lives of justice-impacted youth ages 15–19. Through a structured 12+ month program, youth receive case management and wraparound services, education advocacy, wellness support, individualized transition planning, and a paid work experience in our full-service social enterprise restaurant.

Position Summary

Café Momentum Pittsburgh is seeking a highly organized, detail-oriented Finance & Operations Assistant to support key financial and administrative functions of the organization. This role is responsible for processing intern payroll, supporting grant billing and reporting, and managing accounts payable activities.

The ideal candidate is dependable, mission-driven, comfortable managing multiple priorities, and able to work accurately with sensitive financial and personnel information. This position plays an important role in ensuring interns are paid correctly and on time, vendor payments are processed efficiently, and grant-related financial records are complete and well organized.

This is a non-supervisory, in-office part-time position scheduled for 20-25 hours per week.

Key Responsibilities

Grant Billing

• Collect receipts and supporting documentation for grant-related expenses.
• Complete calculations and track expenses.
• Submit invoices in various online grant and agency databases.
• Prepare grant-related journal entries.
• Maintain organized and up-to-date files on a shared drive.
• Attend meetings with organizations and agencies to ensure proper billing and documentation.
• Support accurate and timely reimbursement and reporting processes.

Payroll

• Ensures timely and accurate processing of payroll, maintaining up-to-date records, including grant-required timesheets.
• Onboards program participants during orientation.

Accounts Payable

• Process bills and invoices in a timely manner, via ACH, paper check, online payments, and phone payments.
• Process and pay employee expense reimbursements
• Process credit card transactions and follow up with staff regarding receipts and supporting documentation.
• Maintain organized accounts payable files and records.
• Accurately tracking outstanding invoices and payment questions, and documentation needs.

Operations

• Assist with onboarding new staff members
• Order office supplies, bus passes, and other monthly needs.
• Assist the Director of Finance and Operations with various tasks as they arise.

Qualifications

• Experience in payroll, bookkeeping, accounts payable, grant billing, or administrative finance support.
• Strong attention to detail and accuracy in data entry, calculations, and recordkeeping.
• Ability to manage confidential and financial information with discretion.
• Strong organizational and time-management skills with the ability to manage multiple deadlines.
• Clear communication skills and ability to collaborate across departments.
• Proficiency with Google Workspace, especially Google Sheets; comfort learning payroll systems and online billing portals.
• Commitment to the mission of Café Momentum Pittsburgh and respect for the experiences of justice-impacted youth.

Preferred Qualifications

• Experience in a nonprofit environment.
• Familiarity with grant invoicing, reimbursement processes, and journal entries.
• Experience supporting financial operations for workforce development, youth-serving, or social service programs.
• Proficiency with Quickbooks Online

Work Environment

This position reports directly to the Director of Operations and Finance. This is a part-time position scheduled for 20-25 hours per week. The role requires consistency, reliability, and the ability to complete routine financial and administrative tasks with a high degree of accuracy. Some flexibility in scheduling is required based on organizational needs.

Benefits

• 2% Simple IRA Match
• $300 monthly healthcare stipend
• 4 paid holidays annually
• Short-term disability provided by Café Momentum Pittsburgh
• 25% employee discount in the restaurant

Requirements

Offer of employment is contingent upon successful completion of a reference check and background check provided by Café Momentum Pittsburgh, though a criminal record does not preclude employment.

Criminal & Child Abuse Clearances: Criminal and Child Abuse required upon accepting the position. FBI fingerprints are required within 20 days of starting employment. A criminal background does not disqualify applicants from this role. All individuals are encouraged to apply, as we believe in providing opportunities for personal and professional growth for all backgrounds.

In compliance with the Americans with Disabilities Act, Café Momentum Pittsburgh will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.

Please submit your resume and cover letter to . Applicants without cover letters will be considered secondly to those who provide them.

Pay: $23.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Paid time off

Work Location: In person