Finance & Contracts Analyst

About Cardea Health:

Cardea Health is a non-profit organization dedicated to providing compassionate health care to marginalized populations. Our mission is to create and support programs that protect the health and autonomy of vulnerable individuals and promote equity and social justice to improve the well-being of our entire community. We provide medical support to populations that experience homelessness.

At Cardea, we are dedicated to creating a workplace that celebrates diversity and actively seeks to include underrepresented communities. We believe that diversity drives innovation and fosters a more dynamic, inclusive, and productive work environment. We actively encourage individuals from underrepresented backgrounds to apply for our open positions. We value your unique perspectives, experiences, and talents, and we are committed to providing equitable opportunities for growth and advancement. Join us in building a team that reflects the rich diversity of our society and let's make a positive impact together.

Primary Work Location:

Remote: This is a fully remote (USA) position. Team members in remote roles collaborate virtually across departments and are equipped with tools and resources to support success from any location. While independent work is common, we value connection and meet regularly via video conference to maintain a strong sense of team and mission alignment. Team members may be required to work PST hours in some cases or instances.

Job Summary:

The Finance & Contracts Analyst supports Cardea Health’s financial and operational infrastructure by managing invoicing, reporting, and accounts receivable across a diverse portfolio of funding contracts. This position is central to ensuring Cardea’s fiscal compliance and operational efficiency, maintaining accurate and timely billing, and supporting program teams in meeting all contract deliverables.

The Finance and Contracts Analyst will report directly to the Policy and Finance Manager and will work closely with the finance, operations, and compliance teams to track deliverables, monitor payments, and ensure that Cardea meets all contractual and reporting obligations. This role is highly detail-oriented and involves substantial data entry and tracking, with clear direction and support from the Policy and Finance Manager. The Analyst also serves as a primary point of contact for external partners, maintaining communication regarding invoices, payments, and reporting requirements.

This is a full-time hourly position, open to remote work. The ideal candidate will be invested in Cardea Health's mission of serving marginalized populations with compassion and empathy. All of Cardea Health's team members are expected to be flexible, organized, detail oriented, efficient, tech savvy, and willing to learn.

Responsibilities:

• Manage and track all accounts receivable activities, including the preparation, submission, and follow-up of invoices in accordance with direct instructions from the manager and established procedures

• Maintain Cardea’s invoice tracker, ensuring accuracy of billing schedules, payment statuses, and outstanding balances with a strong focus on detailed data entry and documentation accuracy

• Collaborate with the contracts team to ensure invoicing and reporting meet all contract requirements and deadlines as directed by management

• Coordinate with data and clinical teams to compile reports, metrics, and documentation required under contract deliverables with consistent, accurate data entry

• Maintain organized and up-to-date contract files, including scopes of work, reporting templates, and submission records through meticulous tracking and recordkeeping

• Serve as the primary contact for funding partners regarding invoice submissions, payment updates, and financial documentation

• Monitor the timeliness of payments and follow up with funders to resolve issues or delays using consistent, detail-oriented tracking methods

• Support the Policy & Finance Manager in preparing internal reporting on contract billing, receivables, and deliverable progress by providing accurate data entry and updated tracking information

• Assist in the development of process improvements for contract tracking, invoice management, and documentation with a focus on strengthening data-entry workflows

• Perform other related duties as assigned by the manager

Qualifications :

• Bachelor’s degree in business, finance, public administration, or related field

• Minimum of 3 years of experience in contracts administration, accounts receivable, or grants management

• Strong understanding of invoicing and financial tracking processes

• Excellent attention to detail and organizational skills

• Proficiency with Excel; experience with accounting or project management systems preferred

• Strong written and verbal communication skills

• Ability to work independently, meet deadlines, and manage multiple tasks simultaneously

Physical Requirements:

• Occasional sitting or stationary work

• Frequent standing, walking, kneeling, stooping, and ascending stairs

• Occasional lifting and carrying up to 20 lbs

• Frequent pushing and pulling

• Frequent reaching high, low, and level

Work Environment:

• In-person onsite at a supportive housing facility. Constant work around and/or with people OR Interaction with patients, clients, and external customers

Benefits:

Employees in this role may be eligible for a range of benefits, including

• Employer-supported medical

• Access to dental and vision insurance

• Paid vacation and sick time

• Retirement plan (401k) participation with a company match

• Commuter benefits

• Long Term Disability

• Life Insurance

• Eligibility for certain benefits may vary based on hours worked per week and length of employment

• Specific details are provided in the benefits guide and are subject to change

Cardea Health is an Equal Opportunity Employer

Cardea Health is committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, genetic information, marital status, national origin, disability, citizenship or veteran status. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the state of California and San Francisco Fair Chance Ordinance.

This job description is not designed to contain a comprehensive list of activities, duties, or responsibilities for this role. Activities, duties, or responsibilities may change, or a new job description may be assigned at any time with or without notice.