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Finance Coordinator (part-time)
Benefits:
- Flexible schedule
JOB OVERVIEW
We are seeking a highly organized, compassionate, and detail-focused Finance Coordinator to support our Finance Team in donor relations, benevolence coordination, and financial event planning. This role requires strong interpersonal skills, discretion, and a genuine care for people, balanced with high proficiency in administrative and technical systems—particularly Excel and Apple platforms.
KEY RESPONSIBILITIES:
Bookkeeping and Accounting
- Accurately count and process weekly donations
- Review credit card expenses for proper coding and documentation; timely follow up with staff regarding missing receipts for transactions
- Produce weekly & monthly financial reports as requested by Executive Pastor
- Ability to analyze financial data from various sources and consolidate based upon Executive Pastor’s needs
- Maintain organized digital and paper filing systems for finance-related documentation
- Accounts Payable and payroll support as needed
Donor Relations & Finance Support
- Answer and resolve donor questions via phone and email, including refunds and statement requests and troubleshooting any donor login issues
- Coordinate all stock donations received
- Maintain confidentiality and accuracy when handling donor records, statements, and recurring giving schedules
- Serve as a warm, professional point of contact with high emotional intelligence in all donor interactions
- Execute and manage internal and external communication requests related to donor engagement, including Mail Merge for mass donor communications, statement distributions, and event invitations
- Assist with planning and executing all donor dinners, including an annual large donor appreciation event (350+ attendees)
- Assist with other finance education events as necessary
- Support calendaring and general coordination for the Finance Team
Benevolence Coordination
- Triage benevolence requests with care, discernment, and discretion
- Conduct intake calls, process applications, and assign cases to benevolence volunteers
- Maintain detailed records in PCO workflows and profiles, tracking all steps from intake to final approval
- Coordinate special projects as necessary
- Coordinate financial assistance delivery, including issuing gift cards and coordinating payments
- Partner with community organizations to refer individuals when requests fall outside scope
- Restock and log gift cards, process hotel reservations, and follow all security procedures for sensitive information
KEY QUALIFICATIONS:
- Mission Alignment: Demonstrates a personal alignment with Preston Trail’s mission, beliefs, and values, and a commitment to our team values of Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, and High Performance
- Technical Proficiency: Minimum high school diploma (or equivalent), bookkeeping and/or accounting experience, proven proficiency in Microsoft Excel and Microsoft Word, including pivot tables, vLookups, data validation, and Mail Merge functionality; confident using Apple/macOS systems, Microsoft Office, and cloud-based platforms
- Assessment: Must submit the required assessment here within 2 business days of applying
- Communication: Exceptional verbal and written communication skills, able to engage effectively with both internal teams and external donors
- Interpersonal Skills: High emotional intelligence with a warm, professional demeanor and sound judgment; experience in donor-facing roles and sensitive financial discussions
- Confidentiality: Trusted to handle confidential donor and financial data with discretion and integrity
- Organizational Skills: Strong time management, attention to detail, prioritization and problem-solving abilities in a fast-paced, multi-tasking environment
- Team Collaboration: Collaborative spirit with the ability to work effectively in a team-based setting
- Physical Requirements: Ability to stand, walk, and/or sit for extended periods of time as required by event or administrative duties
- Legal Requirements: Must have unrestricted authorization to work in the United States
- Preferred Experience: Background in nonprofit, church, or ministry-based environments is a plus
ORGANIZATIONAL RELATIONSHIPS:
MINISTRY TEAM: Finance Team
REPORTS TO: Executive Pastor and Finance Team
EMPLOYMENT CLASSIFICATIONS:
- Category: Part-time 20-25 hours per week
- Ministerial Classification: Non-Ministerial
- FLSA Classification: Non-exempt (hourly)
- Employee Class: Support Staff
- Commissionable: No
- Weekends Required: No
- Remote Work: No
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