Finance Executive

JOB SUMMARY (Major functions of the position)

The Finance Executive will be reporting to the Financial Controller and will be required to work in a small team which supports the financial activities for the Gulf operations. He/ She will be accountable for the following activities: accounts payable and payment process for UAE, preparation of provision and accruals workings every month, bank reconciliation statement, and fixed assets register for UAE.

KEY RESPONSIBILITIES

1. Accounts Payable and Payment process for UAE

Duties:

• Entering the vendors bills/invoices in SAP in case the bills are not as per entered through PR/PO approval process
• Tallying the prices in vendor invoices with purchase orders, contracts, etc and escalating the issue to Financial Controller in any adverse case.
• Tallying the invoices with the vendor statement at the month end.
• Requesting and follow up with vendors on payment invoices if there is a delay.
• Running The Report Of The missing invoices at the month end and taking corrective action on it
• Running the Ageing report every month end and also as and as when instructed

2. Payments-Vendors/Suppliers

Duties:

• Preparing the payment voucher/transfer letters for each vendor payment and getting the approval from Finance controller
• Listing And Booking The Debits For Transfer, Bank Charges, L/C. Etc
• Processing the payment on the finalized payment plan

3. Petty Cash & Expense Claims

Duties:

• Receiving the voucher from the concerned department in time and in case there is a delay escalating to Financial controller
• Verifying the each individual expense claim as per the current company policy and rules
• Listing and booking the transaction in SAP systems according to laid down process
• Preparing the payment voucher/transfer letter for petty cash and expense claims and getting the approval from Finance controller

4. Preparation of Provision and accruals workings every month

Duties:

• Discussing the basis of provisions and accruals for each month at least before 20th of each month
• Updating the required excel files and spread sheets detailing the workings of such provisions and accruals and making sure the provisions and accruals reflect the actual during the month
• Getting the approval for each provisions and accruals working every month by at least 25th of each month from Financial controller

5. Bank Reconciliation Statements

Duties:

• Preparing the bank reconciliation statement at the month end
• Listing all the discrepancies and investigating the reason for the same
• Sending the statement for review to Senior Accounts executive for review.

6. Bank Status updating

Duties:

• Checking the bank balance regularly and updating the bank balance in the excel file prepared

7. Fixed Assets and Inventory Register

Duties:

• Maintain the fixed assets register and ensuring the fixed assets tie back to physical location
• Conducting the physical stock count of the assets in the same location or in any other location as instructed
• Generating the stock movement and ageing report every month end
• Generating the fixed assets schedule and generating the fixed assets report for submission to corporate
• Uphold the Company’s Health and Safety Policies at all times.

COMPETENCIES (Job Specific)

• Ability to work on own initiative
• Good problem solving skills
• Proven record of meeting tight deadlines whilst maintaining attention to detail
• Remains calm in stressful situations
• Self motivated enthusiastic individual
• Good working knowledge Excel and SAP
• Previous experience of working with computerised purchase ledger and expenses systems from receipt of invoice/expense claims to payment
• High level report writing skills

KEY RELATIONSHIPS

• Financial Controller
• NIL
• NIL

(Indicates which specific department(s) that the position will be working closely with)

· Operations

· DWM

· Logistics

· Workshop

· HR

· Sales

POSITION SPECIFICATIONS

Qualifications

• Finance qualification or equivalent experience
• Proven experience in SAP

Job Type: Full-time

Pay: AED4,000.00 - AED4,500.00 per month